Admin Assistant (Procurement)

Job Purpose The purpose of this position is to provide essential support to Tender team and ensures accurate and timely completion of tender documents, assists with preparing the bills of quantities template and maintain up-to-date material pricing and compliance data. This role helps streamline tender submissions, ensuring all documentations align with industry standards like JKR and TNB rates, ultimately supporting the organization’s efforts to secure projects efficiently and competitively. Key Responsibilities: 1. Tender Document Preparations • Assist in filing out and organizing tender documents for submission. • Ensure that all tender forms, attachments, and supporting documents are accurate and meet deadlines. • Work Closely with technical team to understand tender requirements and specifications. 2. Quantity Surveyor Support • Support the QS in preparing the Bill of Quantities (BQ) with detailed cost estimations. • Gather required data from internal and external sources to ensure accurate quantity measurements and rates. 3. Material Pricing & Database Management • Update and maintain a database of material costs, suppliers, and specifications. • Regular liaise with suppliers to gather the latest material pricing and availability details. • Ensure all pricing information aligns with industry standards, including JKR schedules of rates and TNB rates 4. Compliance and Documentation • Ensure tender and BQ documents comply with internal guidelines and standards, as well as external regulations like JKR and TNB rates. • Maintain meticulous records of project documents, tender forms, and cost data. 5. General Administrative Support • Perform basic administrative tasks, including data entry, filing, and document organization. • Support the Tender Unit and QS team with additional tasks as needed.