Procurement Assistant

Role Summary:

Responsible to support the procurement department by handling various administrative and operational tasks related to purchasing goods and services. The role involves liaising with suppliers, tracking orders, maintaining procurement records, and ensuring compliance with company policies and procedures.

• Assist in the preparation and processing of purchase orders.
• Review and verify requisition requests and ensure proper documentation.
• Liaise with vendors to confirm order details, prices, and delivery schedules.
• Maintain and update vendor information, ensuring all records are accurate and up to date.
• Communicate with suppliers to resolve any order-related issues (delays, shortages, etc.).
• Assist in vendor evaluation and selection processes.
• Monitor inventory levels and notify the procurement team when supplies are low.
• Reconcile purchase orders with invoices, ensuring accuracy and resolving discrepancies.
• Coordinate with the finance department for timely payment to vendors.
• Maintain accurate records of all procurement transactions, purchase orders, and receipts.
• Assist with compiling reports on purchasing activities, vendor performance, and expenditure.
• Ensure all procurement activities comply with company policies and procedures.
• Support in implementing procurement best practices and standards.
• Prepare regular reports on purchase activities, costs, and supplier performance.
• Provide data and insights to assist in budget planning and forecasting.

Qualifications:

• Diploma / Bachelor's degree in Business Administration, Supply Chain Management, or related field preferred.
• No experience candidate are welcome to apply.
• Excellent interpersonal, people engagement and communication skills.
• Excellent organizational and time-management skills, with attention to detail.
• Ability to handle sensitive information with confidentiality.
• Ability to work collaboratively with procurement, finance, and other departments.
• Strong negotiation skills and the ability to maintain positive supplier relationships.
• Proficiency in Microsoft Office and procurement related software (ERP).
• Must be willing to work at Shah Alam Section 15/22, Monday to Friday.
• Malaysians only.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Application Question(s):

• How would you rate your attendance commitment?
• Are you able to join immediately?
• What is your expected salary?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Procurement: 1 year (Required)

Location:

• Shah Alam (Required)

Willingness to travel:

• 25% (Preferred)

Application Deadline: 06/30/2024