Purchasing Assistant

Procurement Assistance

• Purchase Order Management: Assist in the creation and processing of purchase orders (POs) to ensure timely and accurate orders.
• Supplier Sourcing: Support the team in sourcing suppliers and obtaining quotes to meet the organization’s procurement needs.
• Vendor Negotiations: Assist in price negotiations and discussions on terms of contracts with suppliers.
• Order Follow-up: Ensure orders are processed and shipped on time by monitoring the order status and communicating with suppliers.

Supplier & Vendor Relationship Management

• Supplier Liaison: Serve as a point of contact between the company and suppliers for order management and issue resolution.
• Quality Control: Ensure suppliers deliver goods that meet the company’s quality standards and assist in resolving any quality or delivery issues.
• Supplier Performance Evaluation: Assist in tracking supplier performance based on delivery time, product quality, and cost.

Documentation and Reporting

• Record-Keeping: Maintain accurate records of all purchasing transactions, including purchase orders, invoices, and delivery receipts.
• Purchasing Reports: Assist in generating regular reports on purchasing activity, budget tracking, and inventory status.
• Contract Management: Assist with maintaining and organizing supplier contracts and other procurement documentation.

Cost Management

• Cost Analysis: Help monitor and analyze procurement costs, ensuring the company gets competitive pricing and value for money.
• Budget Support: Assist the purchasing manager in managing and tracking the department’s budget, making sure purchases stay within the allocated budget.

Cross-Department Collaboration

• Coordination with Finance: Work with the finance department to ensure proper processing and payment of invoices.
• Support Other Departments: Collaborate with other internal teams, such as production, logistics, and warehouse staff, to ensure seamless procurement operations and that goods are available when needed.
• Project Support: Participate in special procurement projects, such as supplier reviews or cost-saving initiatives.

The Assistant Purchasing role is a dynamic position that provides administrative and operational support to the purchasing department. The role spans a variety of tasks, including handling purchase orders, maintaining supplier relationships, managing inventory, and assisting with budgeting and reporting. IT requires a strong attention to detail, good communication skills, and the ability to work efficiently across multiple departments.

• Diploma/Degree in related field.
• Minimum of 2 years of proven experience in an purchasing role.
• Fresh graduates are welcomed to apply.
• Excellent analytical, organizational, and communication skills.
• Ability to work effectively both independently and collaboratively within a team.

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A dynamic and supportive work environment.
• Employee discounts on company products/services.