Project Administrator

Job Responsible :
Maintain/record project documentation, records and reports including incoming/outgoing correspondence, re-opening, disposal and archiving into the filing system

Manage & keep track of project budget and expenses, prepare and submit project claims to the project owner, ensuring accuracy and compliance with relevant regulations and requirements including progress claims/invoices, final accounts, valuation of contract works, and handling contractual claims.

Assist in booking meeting room usage and provide real-time scheduling support by booking appointments with clients, suppliers, contractors, and consultants.

Manage, compile, and update - staff claims, leave, travel/logistic arrangement

Sourcing for vendors, preparing Requisitions, and closing Purchase Orders.
Liaise with subcontractors (including foreign workers) regarding planning, logistics, material management, construction, and daily site issues.

Assets handling, office stationery supplies, resources, licensing, event coordination dealing with suppliers/contractors/landlords/relevant authorities, and submitting repair invoices to management or any other Ad Hoc task as required.

Requirement :
Diploma/Bachelor's degree in Business Administration/Management/related field.

• Proven experience in administrative roles, preferably in a project management environment.
• Good communication skills to interact with project teams, clients, and stakeholders, conveying project updates and ensuring clarity.

Able to speak and writing Bahasa Malaysia, English. Knowledge of local dialects is an added advantage.

Proficiency with Microsoft Office (Word, Excel, Project, Visio).

Familiarity with Google Docs, Google Sheets, and Google Slides for documentation.

Knowledge of AutoCAD is an added advantage.

Flexibility to travel and perform tasks outside of regular duties as required.

Job Type: Full-time

Pay: From RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• Bachelor's (Preferred)