Receptionist cum Office Admin

Key Responsibilities

Receptionist Duties

• First Point of Contact: Greet and assist visitors, clients, and vendors with a professional, friendly, and courteous manner. Ensure that visitors follow security protocols, sign in, and are directed to the appropriate departments or personnel.
• Phone Management: Answer, screen, and forward incoming calls in a timely and professional manner.
• Meeting Coordination: Assist with scheduling and coordinating appointments, meetings, and conference calls. Ensure meeting rooms are properly set up and that all required resources (e.g., AV equipment, refreshments) are available.

Office Admin Duties

• Office Supplies and Inventory Management: Oversee the ordering and management of office supplies, ensuring the office is fully stocked and organized. Track inventory levels and proactively reorder as needed.
• Document and Records Management: Maintain organized filing systems (both digital and physical) for office documents, contracts, and correspondence. Ensure proper storage and retrieval of company documents.
• Support for Team Members: Provide administrative support to different departments, assisting with tasks such as preparing reports, drafting correspondence, filing, photocopying, and data entry.
• Scheduling and Calendar Management: Schedule and coordinate meetings, travel arrangements for staff and management when necessary.
• Event Coordination: Assist with organizing internal events such as team meetings, training sessions, or social activities, including logistics, catering, and supplies.
• Confidentiality and Security: Maintain confidentiality and security by following procedures and monitoring visitor logs by following company ISMS policy.

Skills & Qualifications

• Education: High school diploma or equivalent.
• Experience: Previous experience as a receptionist, office administrator, or customer service role.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients, employees, and visitors.
• Organizational Skills: Organizational abilities and attention to detail, with the capacity to manage multiple tasks and priorities simultaneously.
• Technical Proficiency: Comfortable with office productivity software (e.g., Microsoft Office Suite) and office equipment (printers, scanners, etc.).
• Problem Solving Abilities: Ability to identify problems quickly and take the necessary steps to resolve them in a proactive and efficient manner.

Job Types: Full-time, Permanent

Pay: RM2,200.00 - RM2,500.00 per month

Schedule:

• Monday to Friday