Asset & Facilities Administration

Job Summary:

The Asset and Facilities Administrator is responsible for managing and maintaining accurate records of organizational assets, ensuring effective coordination of facility-related activities, and supporting the department's operational needs.

Key Responsibilities:

• Asset Management:
• Maintain and update the inventory database for all organizational assets.
• Ensure proper tagging, tracking, and record-keeping of assets.
• Conduct regular audits to verify asset conditions and locations.
• Assist in the disposal and replacement of outdated or damaged assets following organizational policies.
• Facilities Administration:
• Coordinate maintenance schedules and repairs for facilities, equipment, and utilities.
• Manage service contracts and liaise with vendors for facility-related services.
• Monitor and ensure compliance with safety and operational standards.
• Address facility-related issues promptly and efficiently.
• Documentation and Reporting:
• Prepare and maintain records of asset purchases, movements, and disposals.
• Generate monthly and ad-hoc reports on asset utilization and facility conditions.
• Support the preparation of budget proposals related to asset and facility management.
• Support Functions:
• Assist in procurement processes for assets and facilities-related items.
• Ensure accessibility to facility resources for all staff and departments.
• Coordinate with external contractors for facility enhancement projects.

Qualifications and Requirements:

• Diploma or degree in Business Administration, or related fields.
• Basic knowledge of inventory management systems and facility operations.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and communication skills.
• Ability to multitask and work collaboratively in a team environment.

Preferred Skills:

• Experience in asset management or facilities administration.
• Familiarity with maintenance scheduling and vendor coordination.

Job Type: Full-time

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday