Personal Assistant to Director

Calendar and Schedule Management

-Manage the Director's calendar, schedule meetings, and appointments to ensure all commitments are met efficiently. -Proactively identify issues and challenges that may affect the Director’s schedule and responsibilities and provide solutions. Adapt quickly to changing priorities and manage last-minute changes to schedules or plans.

Travel Coordination and Support

-Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries for business and personal trips. -Attend appointments with the director on business trips, both domestic and international.

Meeting and Event Preparation

-Prepare agendas, gather materials, and ensure the Director is well-prepared for all meetings, both internal and external. -Coordinate and manage special events, both professional and personal, including conferences, dinners, and team-building activities.

Internal & External Communication

-Handle phone calls, emails, and other forms of communication, responding on behalf of the Director. -Act as a liaison between the executive and internal teams, clients, and external stakeholders.

Document Preparation & Analysis

-Prepare, review, and organize reports, meeting minutes, presentations, and other documents as needed by the Director. -Generate, analyze, and present sales reports, providing the Director with data-driven insights for decision-making.

Cross-Department Collaboration

-Work closely with other departments to ensure that the Director’s projects, tasks, and initiatives are completed smoothly and on time.

Confidentiality and Discretion

-Handle sensitive and confidential information with the utmost discretion and professionalism.

Flexibility and Ad-Hoc Responsibilities

-Handle a variety of tasks simultaneously while ensuring high-quality execution and timely completion of all responsibilities, even under pressure or with changing priorities. -Flexibility and availability outside of normal office hours may be required to accommodate the Director's schedule. -Complete ad-hoc duties assigned by the director.