HR & Admin (F&B Operations)

We are seeking a dynamic and highly organized HR & Admin professional to join our team in the Food & Beverage (F&B) Operations sector. This role is key to supporting the daily administrative and human resource functions within our F&B operations, ensuring smooth business processes, compliance, and employee satisfaction. Additionally, the role will involve managing foreign workers' employment and immigration processes to ensure compliance with labor laws and visa regulations.

Key Responsibilities:

• Human Resources Management:
• Oversee recruitment, onboarding, and training for F&B staff, ensuring alignment with operational needs.
• Maintain employee records, ensuring accuracy and compliance with company policies and labor laws.
• Manage employee performance reviews, promotions, and disciplinary actions.
• Develop and implement HR policies and procedures tailored to F&B operations.
• Handle employee relations, addressing concerns, conflicts, and ensuring a positive workplace culture.
• Coordinate employee benefits, compensation, and payroll processing in collaboration with the finance department.
• Foreign Worker Management:
• Oversee the recruitment, onboarding, and documentation processes for foreign workers.
• Ensure compliance with immigration laws, work permits, and visa requirements for foreign staff.
• Maintain up-to-date records of foreign workers’ visa status and ensure timely renewals and legal compliance.
• Coordinate travel arrangements, accommodation, and other logistics for foreign workers.
• Serve as the primary contact for foreign employees, addressing any concerns related to work, living conditions, and compliance with immigration laws.
• Facilitate orientation and integration programs for foreign workers, ensuring they understand company policies, safety protocols, and their rights.
• Administrative Support:
• Provide day-to-day administrative support for F&B operations, including scheduling, document management, and office organization.
• Coordinate meetings, events, and training sessions for the F&B team.
• Ensure that all administrative functions are performed efficiently and in a timely manner.
• Maintain inventory of office supplies and ensure that F&B operations have the necessary resources to function smoothly.
• Assist in budget tracking and expenditure monitoring for administrative activities.
• Compliance and Reporting:
• Ensure compliance with labor laws, health and safety regulations, and company policies.
• Maintain up-to-date records of all HR-related documentation and statutory requirements.
• Assist in internal and external audits related to HR, payroll, and operations.
• Ensure compliance with all relevant foreign worker regulations, including the timely submission of required reports to governmental authorities.
• Employee Engagement & Welfare:
• Develop and manage employee engagement initiatives, including team-building activities, events, and recognition programs.
• Monitor staff well-being and provide support to create a positive and productive work environment.
• Implement initiatives to reduce employee turnover and improve retention in F&B operations.
• Communication & Collaboration:
• Act as the main point of contact between F&B staff and management for HR-related inquiries.
• Collaborate with department heads to understand staffing needs and operational requirements.
• Ensure consistent communication across all F&B departments to support operational success.

Qualifications & Skills:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR and administrative roles, preferably within the F&B industry.
• Strong understanding of HR policies, labor laws, and compliance requirements.
• Experience in managing foreign workers, including knowledge of immigration and work permit regulations.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong organizational and time-management abilities with the capacity to handle multiple tasks.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HR management software.
• Ability to work in a fast-paced, dynamic environment with a high level of attention to detail.

Preferred:

• Experience in F&B operations or hospitality.
• Knowledge of payroll systems and HR software specific to the F&B industry.

Job Type: Full-Time
Location: Kuala Lumpur

If you're a highly organized and people-oriented professional with a passion for the F&B industry and experience managing foreign workers, we invite you to apply and join our growing team.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Fixed shift
• Holidays
• Monday to Friday
• On call
• Weekend jobs

Supplemental Pay:

• Overtime pay
• Performance bonus

Experience:

• F&B Operations: 2 years (Preferred)

Expected Start Date: 12/15/2024