Admin Operations Coordinator

Position: Admin Operations Coordinator

Location: Kuala Lumpur, Malaysia

Headcount: 1

Job Summary:

We are seeking a dedicated and detail-oriented Admin Operations Support to join the Terra Asia Group team in Kuala Lumpur. This role involves providing support for administrative and HR functions. The ideal candidate is proactive, well-organized, ability to work independently and has strong multitasking abilities. This is a 12-month contract position with the possibility of permanent placement based on performance and business needs.

Key Role & Responsibilities:

Administrative Support:

· Assist with onboarding processes, including preparing offer letters and employee documentation.

· Support payroll preparation by providing relevant employee data.

· Maintain accurate and up-to-date employee records.

· Coordinate training sessions and maintain HR calendars.

· Handle office correspondence, including emails, letters, meetings and internal communication.

· Manage office supplies, vendor coordination, and facilities management.

· Organize and maintain physical and digital filing systems; monthly reporting

· Maintain records of invoices, receipts, and related documents.

· Collaborate with the HR & Admin team to ensure smooth daily operations.

· Act as a liaison between departments for administrative tasks and queries.

· Support the implementation of HR and administrative initiatives.

· Assist in preparing reports and documentation for audits and compliance

· Work closely with payroll to ensure timely and accurate salary processing and compilation of payroll data

· Process and manage employment contract, on boarding and exit interview processing

· Day-to-day office and admin operations duties

Requirements:

· A Diploma or Bachelor’s degree in Business Administration, Human Resources, or a

related field.

· A minimum of 1 year and above of experience in Administrative, Human Resources or operations coordination roles is preferred.

· Strong organizational and multitasking abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.

· Excellent communication and interpersonal skills.

· Attention to detail and the ability to work independently.

· Familiarity with HR processes and billing systems is an added advantage

· Familiarity with SQL software is an added advantage

Work Arrangements:

Location: Kuala Lumpur, Malaysia (fully office-based).

Working Hours:

· Monday to Thursday: 9:00AM – 6:00PM

· Friday: 9:00AM – 5:30PM

Job Benefits:

• Free Coffee Tea & snacks in the office

• Outpatient Medical

• Be part of a dynamic and innovative team at Terra Asia Group

• Opportunities for professional growth and development

• Collaborative work environment with a focus on excellence

Salary Range

RM2,000 to RM3,000 per month, commensurate with experience and qualifications.

How to Apply

If you believe you have the right experience and skills to excel in this role, we would love to hear from you! Please send your latest updated CV or resume to [email protected]

TERRA ASIA GROUP's website: https://terra.my/

Additional Application Instructions

• Recent passport-sized photograph is mandatory

• Attach all relevant academic certificates, professional qualifications, and transcripts to

your application

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your notice period? (REQUIRED)
• What is your last drawn salary? (REQUIRED)
• What is your expected salary? (REQUIRED)
• Do you have at least 1 year of experience in administrative, human resources, or operations coordination roles?
• Have you used any basic accounting software or tools for record management? If yes, please specify.
• Do you have experience working with SQL software?
• How do you prioritize and manage multiple administrative tasks efficiently?
• Have you assisted with onboarding processes, such as preparing offer letters and managing employee documentation?
• Do you have experience coordinating payroll data or working closely with payroll teams?
• Have you prepared reports or documentation for audits and compliance purposes in your previous roles?