Admin Assistant (Project)

Key Responsibilities

1. Reports directly to Assistant Head of Department (AHOD).

2. To comply with all rules and regulations as stipulated in the company’s offer letter, policies, SOPs, routines and instructions communication.

3. Major roles of Project Management Coordinator:

a. Creating a project plan and managing the work breakdown structure (WBS) schedule to ensure that all tasks are completed on time.

b. Overseeing all aspects of projects, including planning, organizing, and supervising staff.

c. Coordinating with clients to ensure their needs are met throughout the project.

d. Managing the budget and making adjustments as needed to stay within limits.

e. Working closely with stakeholders to monitor project progress and identify issues that may arise during the course of the project.

f. Managing team members to ensure that they are working effectively toward the project’s goals.

g. Reviewing project documents such as scope statements, schedules, and budgets for accuracy.

h. Communicating with stakeholders to provide updates on project status.

i. Developing a detailed project plan based on client requirements and objectives.

4. To assist in the role of Strategic Planning – To prepare proposals, paper works & feasibility studies for all senior management’s approval.

5. To assist in the role of Business administration – Documentations management, License & permits new/renewal applications, reports, summaries, meetings and courtesy visits setup.

6. To assist in the role of Corporate Communication (when Corporate Communication personnel is not available) – Communicate with relevant parties, preparation of letters, emails, social medias, speech text, small event setup (MOU signing, soft launch).

7. To compile, validate, analyze and submit Routine Reports.

8. To follow up, compile, validate, analyze & prepare documents & reports required by the management.

9. To follow up, compile, validate, analyze and prepare Division’s Monthly Management Report (Sales, Expenditures, Margin, Compliance, Licenses, Inventory, Maintenance, Incidents & Manpower).

10. To prepare paper works for all senior management’s approval.

11. To liaise with Government Department’s & Agencies as well as other corporate companies involving operational matters of the division/department.

12. To assist on procurement process for big amount maintenance/repair works & product supplies for the division/department (RFP, RFQ, Tender process, Quotation/Tender Summary & LOA).

13. Perform any other duties as assigned by the Management.

Qualifications

· A degree or diploma in Administration, or any related field

· 1 – 2 years of experience in Administration (Fresh Graduates are encouraged to apply)

· Proficiency in Microsoft Office (Word, Excel, PowerPoint)

· Strong organisational and time-management skills.

· Excellent written and verbal communication abilities.

· Ability to work both independently and as part of a team.

· Ability to multitask and prioritise in a fast-paced environment.

Job Type: Full-time

Pay: From RM1,700.00 per month

Schedule:

• Monday to Friday