RECEPTIONIST CUM ADMIN

PRIMARY RESPONSIBILITIES ADMINISTRATIVE SUPPORT REPORT TO AND ASSIST THE ADMIN CONTROLLER WITH DAILY TASKS AND REQUIREMENTS. MONITOR DAILY ACTIVITIES UNDER THE ADMIN DEPARTMENT, INCLUDING RECORD KEEPING, DATE-STAMPING, AND DISTRIBUTING ALL INCOMING MAIL. ASSIST IN COORDINATING MEETINGS AND EVENTS, INCLUDING SETUP AND LOGISTICS. MAINTAIN STAFF ATTENDANCE AND LEAVE RECORDS, INCLUDING FOR TRAINEES AND PROTÉGÉS. MANAGE FILING, STORAGE, AND SECURITY OF DOCUMENTS. FRONT DESK RESPONSIBILITIES SERVE VISITORS BY GREETING, WELCOMING, AND DIRECTING THEM APPROPRIATELY. NOTIFY COMPANY PERSONNEL OF VISITOR ARRIVALS AND HANDLE VISITOR INQUIRIES. MAINTAIN SECURITY BY FOLLOWING PROCEDURES AND MONITORING THE LOGBOOK. OPERATE THE TELECOMMUNICATION SYSTEM BY FOLLOWING MANUFACTURER GUIDELINES FOR HOUSE PHONES AND CONSOLE OPERATION. KEEP THE RECEPTION AREA CLEAN, SAFE, AND ORGANIZED IN COMPLIANCE WITH COMPANY PROCEDURES AND REGULATIONS. SECURITY AND VENDOR MANAGEMENT MONITOR AND SUPERVISE THE APPOINTED EXTERNAL SECURITY COMPANY TO ENSURE ADHERENCE TO COMPANY POLICIES AND PROCEDURES. REVIEW AND OVERSEE THE SECURITY COMPANY’S LOGBOOK ENTRIES. REPORT OFFICE DEFECTS, INCLUDING EQUIPMENT ISSUES, TO THE ADMIN CONTROLLER AND ASSIST IN DEALING WITH CONTRACTORS OR VENDORS. TEAM SUPPORT AND CONTINUITY SUPPORT CONTINUITY AMONG WORK TEAMS BY DOCUMENTING AND COMMUNICATING ACTIONS, IRREGULARITIES, AND ONGOING NEEDS. PROVIDE SUPPORT FOR OTHER DUTIES RELATED TO AIRCRAFT MAINTENANCE AS REQUIRED. ADDITIONAL DUTIES UNDERTAKE ANY OTHER DUTIES OR FUNCTIONS ASSIGNED BY THE ADMIN CONTROLLER AND/OR THE MANAGING DIRECTOR. PERFORM DUTIES OUTSIDE THE ADMIN DEPARTMENT AS REQUESTED. KEY SKILLS AND REQUIREMENTS STRONG ORGANIZATIONAL AND MULTITASKING SKILLS. EXCELLENT COMMUNICATION AND INTERPERSONAL SKILLS. ABILITY TO MAINTAIN A PROFESSIONAL AND WELCOMING DEMEANOR. PROFICIENCY IN OFFICE SOFTWARE AND TELECOMMUNICATION SYSTEMS. ATTENTION TO DETAIL AND STRONG SECURITY AWARENESS.