Admin (1 year Contract)

Job Title: Administrative Executive (1-Year Contract)

Job Location: Kuala Lumpur

Job Type: Contract (1-Year)

Position Summary: We are looking for a detail-oriented and organized Administrative Executive to join our team on a one-year contract. The successful candidate will play a key role in supporting daily administrative operations, managing office tasks, and providing support to various departments. This is an excellent opportunity for individuals seeking to gain experience in administrative functions within a fast-paced and dynamic work environment.

Key Responsibilities:

• General Office Support:
• Provide administrative support to ensure efficient office operations.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
• Schedule and coordinate meetings, appointments, and events for staff and management.
• Maintain and update office supplies inventory and place orders as necessary.
• Document Management:
• Organize and maintain both physical and digital filing systems, ensuring all documents are filed in a timely and accurate manner.
• Prepare and proofread internal and external correspondence, reports, and presentations.
• Assist in the preparation of company documentation, including memos, reports, and other administrative paperwork.
• Data Entry & Reporting:
• Perform data entry tasks for various projects, ensuring accuracy and timeliness.
• Assist with the preparation of regular reports, presentations, and other administrative documents for management.
• Maintain accurate records of office activities, meetings, and project status updates.
• Office Coordination:
• Ensure smooth day-to-day office operations, including handling office maintenance requests and ensuring a clean, organized workspace.
• Coordinate office travel arrangements, accommodations, and logistics as needed.
• Assist with organizing company events, staff activities, and internal meetings.
• Support for HR & Finance:
• Assist with basic HR tasks, including maintaining employee records, processing leave requests, and scheduling interviews.
• Provide administrative support to the finance team, including processing invoices, assisting with expense reports, and ensuring timely submission of financial documents.
• Customer & Vendor Liaison:
• Serve as the point of contact for vendors, suppliers, and customers, ensuring smooth communication and coordination.
• Assist with the procurement process, including managing purchase orders, tracking deliveries, and resolving issues.
• Other Administrative Tasks:
• Perform other administrative duties as required to support the team and management.
• Collaborate with other departments to assist with cross-functional tasks and projects.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1-2 years of experience in an administrative or office support role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy in all tasks.
• Ability to handle confidential information with discretion.
• A proactive and problem-solving attitude with the ability to work independently.
• Positive and professional demeanor with strong interpersonal skills.

Benefits:

• Competitive salary.
• Opportunity to gain valuable administrative experience in a supportive environment.
• Professional development and training opportunities.

Application Process: Interested candidates should submit a resume along with a cover letter outlining their qualifications and motivation for applying. Only shortlisted candidates will be contacted for interviews.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday