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Administrative Executive

RM 2,800 - RM 2,800 / month

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This job is expected to be in high demand and may close soon. We’ll remove this job ad once it's closed.


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  • Verify and update daily inventory in/out transaction (item code, item description, item picture, quantity in and out, balance quantity) and maintain accurate data in WMS.
  • Send Expiration Notification to project management team if there is any near expiry stocks with details and follow up with action plan
  • Maintain quality systems to ensure safe and accurate inventory control to ensure traceability of all product history and correct product loaded against orders.
  • Interact daily with project management team and internal warehouse team.
  • Assist with daily correspondences and warehouse projects.
  • Answer calls from project management team regarding their inquiries.
  • Responsive to email inquiries and requests, reply and take action promptly.
  • Prepare pick and pack list, shipping documents (e.g: Delivery Orders and/ or consignment note) and carton label for goods to be dispatched according to the timeline given.
  • Perform high level of administrative duties such as data entry, filling, complete reports on time (on daily, weekly and monthly basis on a variety of projects).
  • Track and update orders to ensure timely deliveries with courier partner, troubleshoot and dispute if any discrepancies feedback received from project management team.
  • Liaise with warehouse operation to ensure outbound goods are packed and ready to dispatch and able to fulfil on time in full.
  • Compile and send billing-related information (details of collection arrangement by using courier services, job list, project inventories) to manager on a monthly basis.
  • Provide estimate delivery costing and sea freight estimation cost by checking rates, collect shipment details and M3 calculation with third party forwarders. Propose to superior if there is any way to ease and improvise the process for WMS & way of working. WMS Meeting:
  • Deal with project management teams, and co-leader to drive project inventory down.
  • Conduct branch audit and stock take at Captivate Branch Office.
  • Participate in inventory management activities like performing weekly scheduled cycle count as well as any scheduled stock count.