Event & Exhibition Executive

Pre-Event Planning:

• Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
• Assist in developing event plans, timelines, and budgets.
• Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
• Coordinate with various teams to ensure the availability of required resources and equipment.
• Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.

Logistics Management:

• Manage and oversee logistical details such as event setup, decorations, seating arrangements, and signage.
• Coordinate with vendors to ensure timely delivery and setup of equipment and materials.
• Develop contingency plans for potential logistical issues or emergencies.

On-Site Execution:

• Supervise the setup and teardown of event spaces, ensuring they are visually appealing and functional.
• Coordinate with event staff, volunteers, and contractors to ensure they are aware of their responsibilities and tasks.
• Manage event registration and attendee check-in processes.
• Oversee the flow of the event to ensure sessions, presentations, and activities run smoothly according to the schedule.

Client and Stakeholder Communication:

• Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
• Ensure that all parties involved are well-informed about event logistics and changes.

Post-Event Activities:

• Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
• Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
• Create post-event reports outlining key statistics, successes, and areas that could be enhanced.

Budget Management:

• Monitor event budgets and expenses, ensuring they stay within the allocated limits.
• Keep track of invoices and financial documentation related to event expenditures.

Problem Solving:

• Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
• Make quick decisions to resolve problems and minimize disruptions.

• Diploma/bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.)
• Having at least 2 years experiences in related field
• Must be able to work in weekend (Depending on activity and events planned)
• Excellent communication skills in Mandarin, English and Bahasa Malaysia. Both verbal and written, to effectively interact with team members, clients, and vendors.
• Strong organizational and time management skills to handle multiple tasks and meet deadlines.
• Attention to detail and ability to work with precision in planning and executing events.
• Basic financial and budgeting skills to assist in managing event finances.
• Proficiency in computer applications such as spreadsheets, word processing, and presentation software.
• Familiarity with event management software or online registration platforms is a plus.
• Creativity and problem-solving abilities to handle unexpected challenges.
• Working location: Plaza Damas, KL

• EPF/SOCSO
• 5 working days
• Competitive compensation package
• Basic Salary + Parking Credit
• Other allowances where applicable (petrol, toll, meals etc.)
• Performance based bonuses and sales commissions available
• Comprehensive fringe benefits
• Healthcare and wellbeing packages (medical, dental, optical etc.)
• Employee wellness initiatives (trips, gatherings, dinners etc.)
• Annual leave, sick leave, emergency leave provided (determined by length of service)
• Professional growth
• Career advancement and promotion opportunities.
• Support for attending function related seminars, courses, events etc.
• Exposure to digitization through exploration of various softwares.
• Open concept workstation
• Opportunity to contribute directly to the company’s growth and success.
• Fast-paced and dynamic environment.
• Training provided