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Jobs or company...

Administrative Assistant

RM 1,800 - RM 2,200 / month

Apply on

Indeed MY

Availability Status

This job is expected to be in high demand and may close soon. We’ll remove this job ad once it's closed.

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Simplified

JOB PURPOSE

  • Collaborating with finance and Transporters to maintain invoice / accounts receivable.
  • Compiling and process information such as rate cards, ad-hoc truck requests, Ariba, GR.
  • Ensuring Transporters are billed correctly for services offered.

KEY RESPONSIBILITIES

  • Validating / verifying Transporters billing and invoices
  • Verify that transactions comply with financial rate card, policies and procedures.
  • Performs transport (sea, air, land transportation bill auditing) prior submission to finance.
  • Clarifies any questionable invoice items, prices, or receiving signatures.
  • Receives and verifies Transporters invoices; effectively researches, analyses and resolves Transporters invoice discrepancies.
  • Corrects errors or lists discrepancies for adjustment, including communication via phone and/or email with Transporters / ZP finance
  • Works cross-functionally to resolve process and billing issues that do or may cause billing issues
  • Utilize problem solving and critical thinking skills to work with Transporters / Finance to resolve paperwork issues and any billing/open payables questions
  • Make quick decisions and sound judgement calls when resolving invoicing or payment issues
  • Escalate complex issues to manager and/or leadership team
  • Work within established procedures and adheres to quality guidelines
  • Continue to develop skills and build upon knowledge of billing processes
  • Work as a member of the team with manager and/or leadership team
  • Responding email and providing quotation to finance and other department based on requirement on transportation cost.
  • Create and raise PR in Ariba system for all transporter
  • Raise SO in SAP based on client for charge back activity
  • Keep record of all transporter billing invoices in excel sheet and email to finance by weekly
  • Updating VAS tracker and provide details to DC Operation Admin Manager.

REQUIREMENTS

  • At least 1 year experience in similar role

Job Type: Full-time

Pay: RM1,800.00 - RM2,200.00 per month

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Bukit Jelutong: Reliably commute or planning to relocate before starting work (Required)
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