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- Handle day-to-day operations of invoicing, issuing, and preparing accounts statements.
- Perform daily filing of documents.
- Handle incoming and outgoing mail, packages, and deliveries, and coordinate courier services as needed.
- Maintain confidentiality and discretion in handling sensitive information and documents.
- Manage and organize office operations, including maintaining files, records, and documents efficiently.
- Answer and direct phone calls, emails, and inquiries from clients, customers, and other stakeholders.
- Schedule appointments, meetings, and events, and coordinate logistics such as room bookings, catering, and travel arrangements.
- Draft and prepare correspondence, reports, presentations, and other documents as needed.
- Assist with data entry, record-keeping, and database management to ensure accurate and up-to-date information.
- Order office supplies, equipment, and materials, and maintain inventory levels.
- Provide administrative support to team members, such as scheduling meetings, preparing agendas, and taking meeting minutes.
- Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and reimbursements.
- At least 1-2 years’ experience in a similar field or role.
- Able to communicate in English, Bahasa Malaysia, and Mandarin.
- Familiar with word processing and spreadsheet solutions (such as Microsoft / Google).
- Able to work in the office.
- A self-starter, fast learner, and hardworking who can work independently as well as in a team.
- Working hours: 9:30am – 6:00pm
- 16 annual leave entitlement upon employment confirmation.
- Employee entitlement to personalized company product ranges (e.g., hair care, skincare & other categories).
- Standard employee entitlement on KWSP, SOCSO, EIS, and PCB contributions.
- Free parking.
- Performance-based incentives available.
- Optical and dental care allowances.
- Coffee and tea supplies provided.
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