Finance and Operations Executive

Finance Management of Accounts - Record all vendor invoices in the accounting system in a timely manner. - Process invoices against purchase requisitions and prepare payment summary during payment cycles. - Verify and record staff expenses claims for payroll processing. - Review credit card activity, reconcile monthly statements, and record activity into the accounting system. - Record all bank deposits in a weekly deposit schedule and post deposit entries into the accounting system accurately and in a timely manner. - Ensure Accounts Receivable report is updated and manage collection of aging items. - Raise invoices in the accounting system upon teams’ request. - Raise donation receipts at the end of the month for donors. Month-end Financial Processing and Financial Reporting - Process financial close journals and ensure books are closed by the 15th of the following month. - Update and prepare monthly receivables and payables sub-ledgers, fixed asset register, bank reconciliation and corresponding journals. - Highlight and follow up on overdue balance sheet items and insufficient funding balances. - Generate and file payment vouchers, receipt vouchers and journal vouchers from the accounting system after financial closing with supporting documents. - Prepare and disseminate monthly budget utilisation reports to budget holders after month-end closing. - Prepare Management Accounts, Profit & Loss, Balance Sheet, and Project Report Sheet for management’s review. - Assisting in updating revenue and expense forecasts following the month end closing. Annual Budgeting Process and Audit Support - Assist the management with the annual budget preparation process. - Prepare and manage budget input templates and main budget database to facilitate a smooth and accurate annual budget preparation process. - Respond to auditors' queries and manage the preparation of supporting documentation during the annual financial audit. Administrative Support - Support with the adoption of PSC’s internal knowledge management platforms. - Support with inventory management of PSC’s assets and merchandise Other Functional Projects - Conduct research and analysis work for tools, strategies and policies to digitalise internal operations, such as accounting system migration - Support the management in crafting financial policies and procedures, Memorandum and Articles of Association “M&A” review work and other financial governance projects to ensure PSC is financially compliant and our internal financial governance is strong. - Any other reasonable finance, operations and administrative duties as assigned.