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Key Tasks & Responsibilities:
- Receive, review, and file documents (both hard copy and electronic) in compliance with company procedures.
- Maintain and organize electronic and paper-based records to ensure easy retrieval.
- Establish and implement document control processes, ensuring all documentation is accessible and properly indexed.
- Ensure all documents are labeled and categorized properly for retrieval and reference.
- Ensure that only the latest versions of documents are in circulation.
- Track revisions and versions of documents, ensuring that the most current documents are used.
- Maintain records of document revisions, approvals, and distribution.
- Coordinate document distribution internally and externally as required.
- Ensure documents are distributed in a timely manner and ensure recipients acknowledge receipt where necessary.
- Ensure compliance with industry standards, regulations, and company policies regarding document management.
- Prepare documentation for internal and external audits.
- Support document-related audits and address discrepancies or gaps identified during audits.
- Maintain a document control log to track the status of all documents and ensure timely retrieval.
- Regularly update and maintain the document management system, ensuring the system is organized and efficient.
- Liaise with different departments to ensure proper documentation and coordination across functions.
- Assist with training employees in document management processes and systems as required.
- Ensure the confidentiality, integrity, and security of sensitive documents.
- Implement procedures for the safe disposal of outdated or unnecessary documents.
Job Requirement:
- Diploma/Degree in Business Studies/Administration/Management or other associated disciplines.
- Proficient in Microsoft Office Application (Word, Excel, Power Point)
- Self-motivated, have good interpersonal skills and strong problem-solving skills.
- Able to work under pressure with minimum supervision
- Fluent in English for both written and spoken.
- Willing to work 6 days per week.
Job Type: Contract
Contract length: 12 months
Pay: From RM2,500.00 per month
Benefits:
- Cell phone reimbursement
Schedule:
- Day shift
- Weekend jobs
Experience:
- Document Control: 1 year (Required)
Willingness to travel:
- 50% (Required)
Expected Start Date: 01/01/2025
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