Administrative Assistant

Salary undisclosed

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Position Summary

The Administrative Assistant will play a vital role in ensuring smooth office operations and providing essential administrative support.

Primary Responsibilities / Essential Functions

Organize hotel bookings and transportation for employees and visitors.
Act as the first point of contact by answering telephone calls and welcoming and directing visitors professionally.
Represent the office in interactions with external associates, including vendors, consultants, and clients.
Manage organizational communications, including handling phone calls, emails, and traditional mail.
Oversee the handling of incoming and outgoing packages and mail.
Monitor and manage stock levels for office stationery and consumables, ensuring timely replenishment.
Follow established procedures to onboard new vendors and raise purchase requisitions as required.
Ensure a positive visitor experience by preparing refreshments and arranging meal orders as needed.
Assist with meal catering services for office events and meetings.
Coordinate with janitorial services to maintain a clean and organized office environment.
Ensure all activities are performed cost-effectively and align with company policies.
Adhere to and promote the company’s Health and Safety and Environmental policies in all activities.
Collaborate across departments to assist in planning and executing events and initiatives.

Preferred Qualifications

Education:

Experience:

At least 1 year of experience in an administrative or office support role is an advantage.
Experience in handling travel arrangements and vendor management is an advantage.

Other Requirements:

Excellent organizational and multitasking skills with strong attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of office equipment and basic IT troubleshooting is a plus.
Demonstrates a proactive approach to problem-solving and a positive attitude.
Displays a commitment to maintaining a clean, organized, and efficient workspace.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Benefits: