Admin Assistant Procurement & Contract

Principal Accountabilities:

• Match and check vendor data against the vendor list to ensure accuracy in vendor’s information.
• Assist the procurement and tendering process/activities i.e. collate and gather requisition form, administration of related form and processes.
• Assist in drafting and finalisation of RFQs, RFPs with both internal and external stakeholders.
• Assist in tender documentation management process, including tender evaluation and suppliers’ liaison to support the meeting and decision making by the Committee.
• Assist in selection of appropriate vendors and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
• Work with internal stakeholder (departments) to determine and finalise procurement needs, quality and delivery requirements.
• Timeously placing of order, supply/demand alignment, material replenishment and supplier performance to support business and operational needs.
• Monitor, evaluate and improve vendors’ performance, according to an appropriate Service Level Agreement (SLA), on a continuous basis.
• Monitor expenses against approved budgets to optimize expenditures and avoid wastage.
• Review and update inventory. Monitor contractual obligations and escalate to Supervisor where necessary.
• Receive, inspect and distribute orders for various departments.
• Initiate and keep track of orders. Reconcile or resolve order discrepancies with vendors to safeguard Company’s interest and ensure the Company receives accurate order of products and services timely.
• Monitor delivery times to ensure SLA is met to safeguard department’s interest.
• Coordinate annual orders to increase economies of scale and avoid repetitive purchase of same items at different prices.

Experience:

• Minimum of 1-3 years of related work experience with knowledge of procurement and supply chain management. Knowledge in SAP is an added advantage.

Qualifications:

• Diploma in Accounting/Finance/Office Administration or equivalent.

Job Type: Contract

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Expected Start Date: 01/06/2025