PROTEGE - DOCUMENT CONTROLLER

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Role & Responsibilities

Document Preparation and Organization: Assist in preparing, organizing, and maintaining project-related documents. Ensure proper filing and easy retrieval of documents in both digital and physical formats.
Document Review and Updates: Help review and update technical documents such as manuals, workflows, and specifications under supervision, ensuring accuracy and consistency.
Document Distribution: Support the distribution of project-related documents to internal teams, ensuring the timely delivery of information to relevant stakeholders.
Filing and Record Keeping: Assist in filing documents and maintaining both physical and digital records. Ensure files are properly categorized and stored for easy access.
Template Management: Help create and maintain document templates for future use, ensuring that they are aligned with project requirements.
File Retrieval: Assist in retrieving documents as requested by team members or clients, ensuring quick and efficient access to project materials.
Confidentiality Maintenance: Adhere to confidentiality policies, safeguarding sensitive information and terms of agreements, and following company procedures for document handling.
Reporting: Support in preparing basic ad-hoc reports on project documentation or status, as requested by managers or teams.

Qualifications & Requirements

Educational Background: A recent graduate in Business Administration, Information Management, or a related field.
Skills: Strong organizational skills and attention to detail. Ability to manage multiple tasks and prioritize effectively.
Technical Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
Communication: Good written and verbal communication skills, with the ability to interact with team members and external stakeholders in a professional manner.
Confidentiality: Must demonstrate the ability to handle sensitive information with care and discretion, following company policies.
Attitude: Willingness to learn and develop new skills. Strong work ethic, proactive, and reliable.
Other: Ability to work both independently and as part of a team. Enthusiastic about gaining experience in document management.