Account Executive

RM 3,000 - RM 4,000 / Per Mon

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Job Description: Accounts Receivable

1. Sales Order Management

Receive and review Sales Orders from the Sales Team.
Identify whether the sales item is a Just-In-Time (JIT) stock or replenishment stock.
Evaluate stock levels to determine if replenishment is necessary. Notify the Purchasing Staff if stock levels are below the minimum or have reached the reorder point.
For JIT stock items, collaborate closely with the Purchasing Staff to confirm stock availability with suppliers/vendors. Notify the Sales Team if stock is unavailable.
Communicate any updates or changes in sales prices to the Sales Team, especially in response to fluctuations in purchasing costs.
Compile the JIT stock order list and provide IT to the Purchasing Staff after the Sales Cutoff time.

2. Delivery Order Processing

Convert Sales Orders into Delivery Orders once stock availability is confirmed for delivery to customers on the designated date.

3. Sales Invoice Management

Transform Delivery Orders into Sales Invoices.
Print and attach the Sales Invoice to the corresponding Delivery Order.
Separate invoices for Penang and Klang Valley customers and provide them to the Operations Team for assembly and delivery.

4. Sales Returns Management

Coordinate with the Operations Team regarding sales returns and determine if replacement is required.

5. Debit Note and Credit Note Issuance

Issue Debit Notes, clearly stating the reason for the adjustment.
For sales returns with replacements not completed on the same day, issue a Credit Note followed by a new Sales Order, Delivery Order, and Sales Invoice for the replacement.
For sales returns without replacements, issue a Credit Note.

6. Customer Account Management

Obtain Account Opening Forms from the Sales Team and create Customer IDs in the system.
Maintain accurate and up-to-date customer records, including contact information, payment terms, and account history.
Reconcile customer accounts regularly to ensure accuracy.

7. Payment Collection Processing

Provide the Customer Statement of Account to the Sales Team on a weekly basis.
Record and allocate payments received (e.g., checks, bank transfers, or online payments) to the appropriate customer accounts.
Manage payment allocation for partial payments, overpayments, and credit memos.

8. Reporting

Prepare Accounts Receivable aging reports and provide insights on overdue accounts.
Generate monthly Accounts Receivable summary reports for management review.

9. Documentation and Record Keeping

Maintain organized records of all Delivery Orders, invoices, payments, and correspondence.
Archive closed accounts and ensure proper documentation of resolved disputes.

Education: Preferably Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Experience: Minimum of 2 - 3 years of experience in invoicing, accounting, or a similar role.
Language: Fluent in Mandarin and English, both written and spoken.
Proficient in SQL will be advantage for data management and reporting.
Attention to Detail: Strong attention to detail and accuracy in managing financial data.
Communication Skills: Excellent verbal and written communication skills.
Problem-Solving: Strong analytical and problem-solving abilities.
Technical Skills: Proficient in Microsoft Office, especially Excel; experience with accounting software is a plus.
Team Player: Ability to work effectively as part of a team and independently.
Experience in the food and beverage industry will have an advantage

Benefits: