HR & Admin Assistant

Purpose of Role: The HR & Admin Assistant provides comprehensive administrative support to the HR department and assists with various HR functions. This role involves handling employee records, coordinating HR projects, and ensuring smooth office operations.

Key Responsibilities:

· Administrative Support: Assist the receptionist with daily tasks, including answering phones, greeting visitors, and managing correspondence when required.

· Recruitment Support: Assist in managing the entire recruiting cycle from the time the requisition is received to the time the candidate is on-boarded, which include resourcing and pre-screening candidates, negotiating compensation package, conducting reference checks, preparing and finalizing job offers, and onboarding the new employee.

· Maintain and update employee records (both soft and hard copies).

· Assist in payroll preparation by providing relevant data, such as absences, bonuses, and leaves.

· Update HR databases with new hires, separations, vacation, and sick leaves.

· Prepare and process paperwork for HR policies and procedures.

· Coordinate HR projects, meetings, and training seminars.

· Assist in the recruitment process by posting job ads, reviewing resumes, and scheduling interviews.

· Provide orientations for new employees by sharing onboarding packages and explaining company policies.

· Manage the department’s telephone center and address queries accordingly.

· Prepare reports and presentations for internal communications.

· Ensure compliance with labor laws and company policies.

· Support general office management tasks, including ordering supplies and managing office equipment.

Qualifications & Requirements:

· Bachelor’s degree in Human Resources, Business Administration, or a related field.

· 1-3 years of experience in an administrative or HR role.

· Proficiency in HR software (e.g., HRIS or HRMS) and MS Office applications.

· Knowledge of labor legislation.

· Excellent organizational and time-management skills.

· Strong communication and interpersonal skills.

· Ability to handle sensitive information confidentially.

Preferred Skills:

· Organizational Skills: Excellent ability to manage multiple tasks and maintain organized re Communication Skills: Strong written and verbal communication for effective interaction with employees and management.

· Microsoft Office: Proficiency in MS Office applications (Word, Excel, PowerPoint, Sharepoint, Power BI).

· Teamwork: Ability to work well in a team and support HR functions.

· Confidentiality: Handling sensitive information with discretion.

Job Type: Full-time

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay