Human Resources Executive

Mantissa College is looking for a meticulous and proactive HR Executive to manage a wide range of human resources functions, including recruitment, employee performance monitoring, leave management, and compliance with Malaysian employment laws. The ideal candidate will have strong organizational skills, a deep understanding of HR processes, and expertise in ensuring compliance with the Malaysian Employment Act.

Key Responsibilities1. Leave Management

• Monitor and process employee leave applications and approvals.
• Ensure compliance with the college’s leave policies and procedures.
• Maintain accurate leave records for reporting and auditing purposes.

2. Performance Monitoring

• Track and oversee employee Key Performance Indicators (KPIs).
• Collaborate with department heads to ensure timely and accurate performance reviews.
• Provide regular reports and actionable insights on employee performance.

3. Recruitment and Selection

• Job Posting and Advertisement:
• Develop clear and engaging job descriptions tailored to specific roles.
• Publish job advertisements on job boards, social media platforms, and other relevant channels.
• Update postings to reflect current hiring needs.
• Candidate Sourcing:
• Leverage various sourcing methods, such as job portals, referrals, and professional networks, to attract top talent.
• Maintain a talent pool database for future hiring needs.
• Foster relationships with external recruitment agencies and career services providers.
• Screening and Shortlisting:
• Review and evaluate applications to assess candidate qualifications.
• Conduct initial phone screenings to determine candidates’ suitability and fit.
• Prepare a shortlist of potential candidates for further evaluation.
• Interview Coordination:
• Schedule and organize interviews with hiring managers and candidates.
• Prepare standardized interview guides and evaluation templates.
• Communicate outcomes and next steps with candidates promptly.
• Assessment and Selection:
• Facilitate technical or skills-based assessments as required.
• Collect and consolidate interviewer feedback for informed decision-making.
• Ensure fair and unbiased selection processes.
• Offer Management and Onboarding:
• Prepare and present employment offers to successful candidates.
• Conduct pre-employment checks, including background and reference verification.
• Oversee onboarding activities to ensure a smooth transition for new hires.
• Continuous Improvement:
• Analyze recruitment metrics, such as time-to-hire and cost-per-hire, to refine recruitment strategies.
• Stay informed of industry trends and best practices to optimize the hiring process.

4. Documentation and Records Management

• Maintain up-to-date and accurate employee records, including personal files, contracts, and disciplinary records.
• Draft and issue essential HR documents, such as offer letters, confirmation letters, and disciplinary notices.
• Ensure proper handling and security of sensitive employee data in compliance with regulations.

5. Compliance and Policies

• Ensure HR operations comply with the Malaysian Employment Act and other labor laws.
• Provide guidance to management and employees on legal and policy-related matters.
• Stay updated on changes to labor laws and recommend necessary policy revisions.

Qualifications and RequirementsEducation

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.

Experience

• Minimum 2 years of experience in human resources, particularly in recruitment and compliance.
• Proven expertise in Malaysian Employment Act and related regulations.

Skills and Competencies

• HR Knowledge: Solid understanding of recruitment, performance management, and HR compliance.
• Compliance Expertise: Thorough knowledge of labor laws, especially the Malaysian Employment Act.
• Communication Skills: Excellent verbal and written skills in English.
• Organizational Skills: Strong ability to manage multiple tasks and deadlines effectively.
• Attention to Detail: High accuracy in managing records and processes.
• Interpersonal Skills: Strong relationship-building skills with internal and external stakeholders.
• Tech Proficiency: Proficient in HR software and Microsoft Office Suite (Word, Excel, PowerPoint).

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Expected Start Date: 02/01/2025