Office Admin

Job Overview: The Office Administrator will be responsible for ensuring the smooth running of the office on a day-to-day basis, supporting the management team, and assisting with various administrative tasks. This role requires a high level of organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: General Office Management & Admin Support: Manage office supplies inventory and place orders as necessary. Assist the service team in washing and cleaning device parts Maintain organization in the stock room. Manage daily orders from Shopee, Lazada, and the website, arranging parcels for packing and delivery to the courier hub Attending walk in customer for outright purchase order. Ensure a clean and orderly office environment. Account Support: Generate and send monthly invoices to respective clients. Process office-related online payments monthly (Payroll, claims n etc) Prepare aging reports and collect payments from customers Reconcile payments with the bank statement Assist with basic bookkeeping and expense tracking. Prepare and process invoices and receipts. Coordinate with the outsource account department as needed. Qualifications: • High school diploma or equivalent; Associate’s degree or higher preferred. • Proven experience as an office administrator, office assistant, or relevant role. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Familiarity with office management procedures and basic accounting principles. • Excellent written and verbal communication skills. • Strong organizational and time-management skills. • Ability to work independently and handle multiple tasks. Skills: • Strong attention to detail and problem-solving skills. • Ability to prioritize tasks and manage time effectively. • Professional and approachable demeanor. • Ability to work in a team-oriented environment. • Proactive and resourceful. • Work Environment: • Office setting with standard office hours. • Some overtime may be required during busy periods or for special projects.