Admin Clerk / Sales Support

As an Administrative Clerk at SPD EVENTS ASIA, you will provide essential administrative support to the event management team. Your role will involve handling day-to-day office tasks, assisting with event preparations, managing client communications, and ensuring smooth office operations. You will play a key role in organising and maintaining records, coordinating logistics, and supporting the team to ensure events run efficiently.

Key Responsibilities:

1. Office Management:

• Maintain office organization by managing supplies, equipment, and documents.

• Answer phone calls, respond to emails, and manage inquiries from clients, vendors, and event staff.

• Schedule meetings, appointments, and event-related tasks for the team.

• Manage office calendars, including coordinating team schedules for upcoming events and meetings.

2. Event Preparation Support:

• Assist in event planning and coordination by preparing necessary materials, documents, and reports.

• Coordinate with vendors and suppliers for event-related needs, including confirming orders and deliveries.

• Help maintain event timelines and ensure all documentation is up-to-date.

3. Data Entry & Record Keeping:

• Maintain and update client, event, and vendor databases.

• Track invoices, payments, and receipts related to events and office expenses.

• Ensure event files, contracts, and other important documentation are organized and easily accessible.

4. Budget & Financial Support:

• Assist with managing event budgets, tracking expenses, and processing invoices.

• Help prepare financial reports related to event costs and client billing.

• Support event managers with invoice generation and payment tracking.

Qualifications:

• Proven experience in an administrative role (preferably in event planning or hospitality).

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Attention to detail and ability to work efficiently in a fast-paced environment.

• Ability to work independently and as part of a team.

• Professional demeanor and customer-focused attitude.

• Ability to manage confidential information appropriately..

Working Conditions:

• Full-time position.

• Regular office hours, with the flexibility to work extra hours during peak event times or on-site support for events.

• Occasional travel to event locations may be required.

Job Type: Full-time

Pay: RM1,703.91 - RM2,000.00 per month

Benefits:

• Free parking

Supplemental Pay:

• Performance bonus

Willingness to travel:

• 50% (Preferred)