Human Resource Executive

HR Executive

Position Overview

We are seeking a detail-oriented and proactive HR Executive to manage and oversee all aspects of human resources operations, from payroll processing and compliance to employee engagement and recruitment. The ideal candidate will ensure smooth HR processes while maintaining compliance with labor laws and company policies.

Key Responsibilities

Payroll and Financial Administration

• Handle monthly staff payroll processing manually and release payments via the Maybank 2e platform.
• Prepare and email staff payslips monthly.
• Manage staff claims and internship allowances, including review and payment release via Maybank 2e.
• Prepare and submit government statutory payments (KWSP, EIS, SOCSO, PCB, HRDF) by the 15th of each month.
• Prepare annual EA forms and manually complete Income Tax (Form E) submissions to LHDN.
• Process staff bonuses and increments yearly.

HR Operations and Compliance

• Maintain accurate and up-to-date HR records, including personal files, disciplinary records, and performance reviews.
• Manage statutory compliance by liaising with government agencies (SOCSO, EPF, Labor Law).
• Prepare relevant HR documents such as employment contracts, confirmation letters, warning letters, and memos.

Recruitment and Employee Management

• Oversee the recruitment process for new employees and interns, including job postings, candidate screening, pre-interviews, and contract preparation.
• Organize onboarding for new hires, including staff introductions and thumbprint setup.
• Review staff performance with managers for confirmation, bonuses, and increments.

Attendance and Leave Management

• Print and delegate staff attendance records on the 1st of each month.
• Update staff leave applications monthly and ensure accurate records.

Employee Engagement and Events

• Plan and coordinate staff appreciation events such as lunches, dinners, and potlucks for special occasions.
• Communicate HR policies to staff and maintain an up-to-date employee handbook.

Administrative Additional Responsibilities

• Handle the renewal of company licenses (MOF, MBJB, Microsoft, etc.).
• Conduct weekly Head of Department (HOD) meetings.
• Manage HRDF applications for internships and training programs.
• Oversee the company's CCTV system for data retrieval when required.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Experience in HR roles more than 3 years, with a strong understanding of payroll, recruitment, and compliance.
• Familiarity with HR software and tools, and proficiency in MS Office Suite.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Knowledge of labor laws and statutory compliance in Malaysia.

Job Type: Full-time

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Attendance bonus
• Yearly bonus