Purchasing/ Supply Chain Manager

The Supply Chain Manager is responsible for every aspect of the day-to-day supervision of procurement, purchasing staff, wholistic stock management, POS system set-up & maintenance.

Job Descriptions:

• Assist to interview and recruit new staff that are capable, motivated and the right fit for purchasing activities.
• Provide on-the-job training and mentoring, supervise all purchasing staff on their work and attitudes, and appraise the staffs on their performance as and when required, for confirmation, promotion and year-end appraisal.
• Manage funds on budgets that includes purchasing of stocks, purchasing staff salaries, promotions, and other costs related to purchasing.
• Maintain statistical and financial records. To maintain all databases of suppliers for future record, and to update all financial records for internal and external audit purposes and maintain performances against benchmark.
• Manage and resolve suppliers’ queries and complaints – update and remedial action needs to be taken on any suppliers’ queries and complaints within 24 hours.
• Monitor pricing and stock control to maintain competitiveness. Prices are to be competitively priced compared to competitors (neither too high nor too low) to avoid jeopardizing profit. To manage and control the stock holding records against physical inventory, and avoid incurring unnecessary inventory cost due to overstock, or suffer profit loss due to insufficient stock.
• Maintain relationship with suppliers and negotiate with suppliers to ensure company obtain optimum supply at best pricing, quality and best payment terms from suppliers.
• Maximize profitability by setting and meeting purchasing targets and KPI, including motivating staff for better performance. To maximize profit by delivering expected KPIs and reducing costs, where possible. Avoid wastages by reducing all unnecessary expenditure. To set and regularly monitor purchasing target/KPI with staff. Conduct regular meetings to strategize for performance improvements and overcoming any setback. Set incentives to motivate staff on achieving set KPIs.
• Assist Operations to ensure all outlets are in compliance with health and safety legislation, including Health Ministry, Fire Authorities, government licensing and others.
• Ensure stocks are maintained at optimal and sufficient level. To plan and execute stock requirements for all clients.
• Liaise and communicate with head office to provide purchasing activities reports. Ensure all stock reporting and stock category analysis are prepared and provided for meetings, to understand the cost of products which are minimised.
• Ensure all suppliers returns are documented, and over-invoicing is promptly followed-up with suppliers’ credit notes.
• Conduct regular check and inspection on expired items and plan for disposals through discounted sales as much as possible.
• Manage any additional required task as and when necessary (as communicated).

Requirements:

• Bachelor's degree in supply chain management or a related field.
• Proven experience in purchasing, procurement or supply chain within the retail industry.
• In-depth knowledge of supply chain principles, practices, and industry trends, specifically within the retail sector.
• Strong leadership skills with the ability to inspire and motivate a diverse team.
• Outstanding communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.

Job Types: Full-time, Permanent, Freelance

Pay: RM4,000.00 - RM6,500.00 per month

Schedule:

• Monday to Friday