Admin Assistant

We are seeking a versatile, outspoken, detail-oriented and able to work in a fast pace industry Administrative Assistant cum HR to join our team. In this role, you will provide administrative support while also assisting with various human resources tasks.

You will play a crucial role in ensuring the smooth operation of our office and supporting HR initiatives. This is a great opportunity to contribute to a dynamic work environment and gain experience in both administrative and HR functions.

Responsibilities: Administrative:

• Manage correspondence, including emails, calls, and mail; respond to inquiries or redirect as necessary
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute internal and external documents, memos, and reports
• Maintain and update physical and digital filing systems, ensuring accuracy and confidentiality
• Order and maintain office supplies and equipment inventory
• Assist in the preparation of presentations, meeting agendas, and minutes
• Provide general administrative support to team members and executives as needed
• Perform basic bookkeeping tasks, such as invoicing and expense tracking
• Assist with special projects and other duties as assigned

HR:

• Assist in the recruitment and onboarding process, including posting job ads, screening resumes, and scheduling interviews
• Maintain employee records and databases, ensuring accuracy and confidentiality
• Assist in the preparation and coordination of HR policies and procedures
• Support HR initiatives, such as employee engagement programs, performance management, and training activities
• Assist in benefits administration, including enrollment, claims, and inquiries
• Coordinate employee events and assist in maintaining a positive and inclusive work culture
• Stay up-to-date with HR best practices and employment laws

• Proven experience working as an Administrative Assistant or in a similar role
• Basic knowledge of HR functions and practices
• Proficient in using Google Workspace (Calendar, Drive, Sheets, Slides etc)
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Strong attention to detail and accuracy in work
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and ability to work well in a team-oriented environment
• Self-motivated and proactive, with a positive and professional attitude
• Familiarity with office equipment and basic office management tasks