Senior Purchasing Exec

Job Scopes: • Issue or verify Purchase Order (PO) • Monitor incoming PO or Invoice • GRN, DO, Invoice and PO conformance • Monthly closing • ISO document (Etc: AVL, Vendor Evaluation) • PO monitoring • Purchasing Power BI Data updating • Defect and shortage monitoring • Cost analysis • Supplier annual audit Overall: Oversees & performing routine in acquisition of direct and in-direct material while ensuring compliance to SOP/ISO 9001 standard. Pivoting in supporting role of developing Supply Chain Management, engage in managing supplier relationships c/w auditing, optimizing sourcing strategies, risk management and cost-effective acquisition to support the organization’s objectives or KPI’s. Details: 1. Negotiation: -Negotiating favourable terms and conditions with suppliers to secure the best possible prices, quality, delivery and payment terms. -Negotiate based on best facts and analytic data on Market Analysis via multiple source availability. 2. Sourcing: -Identifying potential suppliers, evaluating their capabilities, and selecting the best ones to meet the organization’s needs. -Researching suppliers, issuing requests for the proposals (RFPs), and conducting supplier evaluations. 3. Supplier Relationship & Quality Management: -Audit, Building and maintaining strong relationships with suppliers to foster collaboration, resolve issues, and drive continuous improvement. -This involves regular communication, performance reviews, and addressing supplier concerns. -Continues of assurance in compliance to quality management system ISO 9001:2015 while supporting supply chain management. 4.Order Processing: -Managing the end-to-end process of placing and tracking orders for direct/in-direct materials, equipments and services. -Manage receiving purchase requests, obtain approvals, issue purchase orders, and monitoring order status to ensure timely delivery. 5.Vendor Evaluation and Selection: -Assessing supplier performance based on criteria such as quality, accuracy, on time, responsiveness, and etc. -Continuously evaluate suppliers and make informed decisions about sourcing options while develop annual vendor auditing. 6.Risk Assessment & Mitigation -Identify and mitigate risks associated to suppliers, supply chain disruptions, price fluctuations, and other factors that could impact supply ability. -This involves developing risk mitigation strategies and contingency plans. 7.Market Analysis: -Monitor market trends and supplier capabilities to identify opportunities for the cost savings, improvements, and alternative sourcing initiatives. -Research & stay informed about market and competitiveness of local and oversea situation. -Continues support of updating latest purchase and non-purchase material price via any enquiry and monthly basis. 8.Compliance: -Ensuring compliance with relevant laws, regulations, and organizational policies governing procurement activities. -This includes adhering to ethical standards, avoiding conflicts of interest, and maintaining transparency in procurement processes. -Ensure vendor compliance with legal and regulatory requirements, specifying deliverables, and establishing performance metrics. 9.Cost Reduction Initiatives: -Identify opportunities to reduce costs through initiatives such as supplier consolidation, volume discounts and alternative sourcing strategies. *Any other tasks requested, directed and ordered by the superiors based on the organization’s and company’s requirement. Skills and Experiences Required: • Computer skills (Microsoft Office: Outlook, Words, Excel, Power Point and Power BI) • High interpersonal skill, problem solving and multitasking skill • Communication proficiency (English and Bahasa Malaysia is a must, Mandarin is a plus) • Minimum 5 years working experiences in purchasing or vendor management • Experience in any ERP/ SAP or any MRP system. (Microsoft Dynamics AX 2012 is a plus) • Candidate possess own transportation Qualification: • Minimum qualification bachelor degree or equivalent relevant qualification • Gone through ISO 9001:2015 training • Past 2 years KPI report card achievement