Executive, Administration

Administrative Tasks:

- Handle administrative duties such as filing, photocopying, and report preparation.

- Administer critical operations software (e.g., CMMS) and issue memos or notifications.

- Maintain organized filing systems for documents (both soft and hard copies).

- Track and manage work orders, including monitoring their status.

- Liaise with customers/tenants for communications and approvals.

Reporting and Meetings:

- Prepare, review, and submit monthly customer reports by set deadlines.

- Document and file meeting minutes for regular customer and internal meetings.

Procurement and Inventory:

- Coordinate with procurement teams to manage purchase requests and budgets.

- Monitor spare parts inventory and ensure stock levels remain above minimum requirements.

Documentation and Compliance:

- Ensure proper documentation referencing, archiving, and version control.

- Compile and maintain documents for audits and reviews (e.g., ISMS, PCI-DSS).

Operations Support:

- Manage staff leave records, shift duty rosters, and upload schedules to CMMS.

- Develop and upload work orders, work plans, and preventive maintenance schedules into CMMS.

- Use CMMS to generate various operational reports for stakeholders.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• English (Preferred)

Work Location: In person