Purchasing Administrative Assistant

Responsibilities

• Paperwork Management: Maintain accurate records of purchase orders, invoices, and other procurement-related documents. Ensure all paperwork is properly filed and easily accessible for reference.
• Vendor Communication: Communicate with vendors regarding pricing updates, product availability, and order status. Build and maintain positive relationships with suppliers to ensure timely and efficient procurement processes.
• Price Monitoring: Monitor market trends and fluctuations in pricing for food commodities, frozen foods, poultry, spices, and other retail items. Stay alert to changes in pricing and negotiate favourable terms with suppliers when necessary.
• Order Processing: Coordinate with various departments to process purchase orders and ensure timely delivery of goods. Verify order accuracy and resolve any discrepancies with vendors or internal stakeholders.
• Data Analysis: Analyse procurement data to identify cost-saving opportunities, optimise inventory levels, and improve procurement efficiency. Provide regular reports and insights to management to support decision-making processes.
• Compliance: Ensure compliance with company policies and procedures, as well as regulatory requirements related to procurement and vendor management.

Qualifications

• Possess diploma or degree in a relevant field
• Minimum of 6 months experiences in administration or purchasing tasks
• Strong understanding of and commitment to following Standard Operating Procedures (SOPs)
• Capable of managing paperwork, filing systems, receipts, purchase orders, and related tasks
• Proficient in English communication skills.