Senior Executive, HR Generalist (MyTOWN Shopping Centre)

Company Description

MyTOWN is located in Kuala Lumpur, anchored by Malaysia’s largest IKEA. Visit us easily by bypass or take a ride on the MRT to the Cochrane underground MRT station. Our blend of fashion forward retail, amazing amenities, stylish alfresco events make MyTOWN the premier shopping destination in the heart of Kuala Lumpur. It's more than just shopping...it's an experience for everyone in the family!

Job Description

KEY RESPONSIBILITIES

• Recruitment
• Advertising, sourcing, screening according to the business requirements and candidates’ suitability.
• PI Test and placement of potential candidates Primary for first interview for Associate 1 & 2.
• Reference check – 2 per selected candidates.
• Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
• Preparing pre-employment medical check-up letter.
• Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card.
• Closing SLA within 60 days from recruitment process commencement.
• Ensure all HR correspondence are completed timely ie. Confirmation, Probation Extension, etc. (Associate 1 & 2).
• Ensure personal files (Associate 1 & 2) are accurately maintained and updated on a regular basis.
• New joiners:
• Onboarding 1 & 2
• Insurance entry for Associate 1 & 2
• HealthMetrics – data entry for Associate 1 & 2
• To assist on TNA, HRDF, training budget and training request for the whole Company.
• Ensure best practices, employment laws, company processes, HR policies and processes are complied.
• Good working knowledge of discipline and IR practices.
• HR & Admin SOPs yearly review and revision.
• Ensure proper HR documentation for new recruits, confirmations acknowledgement, training and employment bond are completed in a timely manner.
• Support in Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.
• Support in Insurance claims processing and yearly renewal – monitor that this is done in a timely matter.
• To attend and support for Management Committee meetings minutes taking.
• Monthly update for Organization charts.
• MECA liaison and yearly renewal.
• Organize and conduct briefing for PEDP (Yearly appraisal).
• Organize and conduct briefing yearly Code of Conduct Briefing to all co-workers.
• To support on relevant areas in absence of Manager, HR.
• Understand on monthly and yearly statutory requirement (EPF, SOCSO, EIS, Income Tax, HRDF) and others such as Zakat and Tabung Haji.
• Daily-HR related operational & administrative works and as and when tasked.
• As and when required by the Department Head and Centre Manager for any unstated but relevant Ad-Hoc Task.
  
  

Qualifications

• Diploma/Degree in Human Resources, Business Studies, Law, or any relevant HR Related qualifications.
• Relevant training or courses from Malaysian Institute of Human Resources or any professional certificates from recognised learning institutions.
• Possess at least 5 years’ experience in Human Resources
  
  

Additional Information

Motivation:

• Passionate about growing business and people together.
• Enjoy meeting customers and helping customers by providing effective solutions.
• Strong sense of achievement in change management.
• A desire for continuous improvement.
• A desire for keeping everything organized and structured.
  
  

Knowledge:

• Pursue the Adequate Education.
• Seek Specific Knowledge in Each Area of HR.
• Learn Project Management Processes.
• Develop Emotional Intelligence.
• Leverage Technology and Data.
• Active listening
• HR reporting skills
• Technical knowledge about HR-related issues
• The ability to think creatively.
• Strong computer skills
  
  

Capabilities:

• Communication Proficiency
• Pleasant Personality
• Interaction & Interpersonal Skills
• Excellent negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Flexibility and adaptability to changes in the workplace.
• The ability to multitask and prioritize effectively.
• The ability to handle confidential information discreetly and with sensitivity.
  
  

Benefits

• Free season parking
• Outpatient Specialist RM 5,000 per annum
• Medical insurance (self only)
• Flexible benefit of RM 1000 for Dental, Optical,Fitness & Health Screening (after confirmation of probation)
• Staff meal vouchers
• 15% Ikea discount card
• Performance bonus
• Nearby public transport
• Flexible working hours
• Regular team activities
• Company trips
• Annual leave
• Personal development opportunities