Head, Secretary to the Authority

ROLE PURPOSE

• Drive effective and efficient development and implementation of corporate governance and secretarial functions in Labuan FSA to support the Authority and other Authority sub-committee members in discharging their roles and responsibilities towards strengthening the performance and effectiveness of the Labuan FSA in delivering its mandates.
• Oversee the effective and efficient operation of the corporate secretarial functions across the Group including ensuring compliance with relevant acts, regulations, and corporate governance best to support the Labuan FSA’s overall strategic objectives.

PRINCIPAL ACCOUNTABILITIES

Corporate Governance

• Drive on the design, development and implementation of robust corporate governance frameworks and policies at Labuan FSA and across the Labuan FSA’s subsidiaries.
• Provide advice to the Authority Members and senior management on corporate governance matters including the appointment and composition of Authority and sub-Authority members, procedures and risk management.
• Ensure Authority, Audit and Risk Management Committee (ARMC) and Nomination and Remuneration Committee (NRC) are functioning appropriately in accordance with their fiduciary duties, as well as ensure its compliance with the approved procedure, guidelines, relevant acts, regulations, and best practices relating to corporate governance.
• Manage and facilitate the Authority’s performance evaluations, corporate governance audits, succession planning and support directors’ education, training, and initiatives.

Corporate Secretarial Functions

• Lead in managing comprehensive full secretariat function to the Authority and other Authority sub-committee i.e. Audit and Risk Management Committee (ARMC) and Nomination and Remuneration Committee (NRC) by setting the agenda, issuance of notification, preparation and distribution of official documents.
• Take note of the important discussions and manage the preparation of minutes of meetings effectively by ensuring all decisions are correctly captured, reflected and distributed timely to the relevant stakeholders.
• Track on the progression, highlighting emerging issues, problems and proposed relevant mitigating administrative strategies to relevant stakeholders in implementing the Authority, ARMC and NRC’s decisions.

Subsidiaries Corporate Governance Oversight

• Oversee corporate secretarial functions of subsidiaries by providing guidance and support on best practices, policies, framework and procedures that in line with Labuan FSA’s corporate governance policies and standards and regulatory requirements.
• Monitor and manage the performance of the corporate secretarial subsidiary and identify areas for improvement.

Disciplinary Committee Support

• Provide effective and efficient secretarial function for the Disciplinary Committee (DC) for cases involving top management level as well as the Disciplinary Appeal Committee (DAC) for all staff categories to uphold corporate value, integrity, and professionalism.
• Ensure the DC and DAC’s secretarial function comply with disciplinary framework, policies and procedures and maintain confidentiality of disciplinary proceedings accordingly.

Stakeholder Engagement and Continuous Improvement

• Build and sustain strong network, collaborate and syndicate with internal and external stakeholders to continuously provide effective advice, solutions and strengthen corporate secretarial initiatives in Labuan FSA.
• Constantly keep abreast with the latest development, changes and trends on governance and corporate administration and review, recommend and implement continuous improvement of governance practices, procedures, guideline and framework.

QUALIFICATIONS AND EXPERIENCE

• Academic Qualifications: Degree in Law, Corporate Administration, ICSA or professional qualifications in relevant field.
• Experience: At least 8 - 11 years working experiences in Board Secretarial and Corporate Governance with minimum of 3 years supervisory role in relevant area.

COMPETENCIES

• Met the minimum requirement for the role based on the LFSA Competencies Model and Framework.
• Exposure in attending Board and Board Committee meetings including preparing Minutes and resolutions and rendering relevant corporate secretarial support.
• Well-versed with the provisions of the Malaysian Code on Corporate Governance and other relevant laws, regulations and guidelines.
• Strong interpersonal skills, good command of written and spoken English and Bahasa Malaysia.