Admin & Finance Executive

We are an independent creative agency that takes pride in every challenge, story, and brand we build for our clients. We are seeking an Admin & Finance Executive who is meticulous, proficient in time management and can handle multiple assignments simultaneously.

Administrative:

• Act as the main point of contact for any general office and/or facility-related concerns.
• Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, etc.
• Answer all incoming calls and either redirecting them to the appropriate party or handling caller inquiries wherever possible.
• Receive mail and arrange dispatch.
• Ensure the cleanliness/tidiness of the workplace.
• Perform administrative and general office duties.
• Replenish and manage inventory of office equipment, stationery, pantry supplies.

Finance:

• Assist in preparing full sets of accounts, handle & monitor accounts payable & accounts receivables.
• Responsible and ensure prompt to perform billing activities in the billing system to meet all billing timeline in an accurate manner.
• Generate and send out invoices to customers on time.
• Follow up with customers for overdue debts and co-ordinate with billing team on disputes.
• Assist in the preparation of spreadsheets, reports and correspondence as required.
• Account and cashflow monitoring.
• Carry out reporting activities according to specific deadlines.
• Liaise with external parties on auditing, tax, and secretarial matters.
• Ensure compliance with financial regulations, tax requirements and reporting standards.
• Take charge of payroll administration and ensure smooth payroll processing.

Human Resource:

• Assist on HR functions including recruitment, on-boarding/off-boarding of employee, employee improvement plans and implementing HR policies set by the company.
• Supervise and monitor employee deliverables.

Qualifications / Experience:

• Diploma in Administration, Accounting, Finance, HR or any other equivalents qualification.
• 1-2 years working experience in accounting/finance/admin/HR.
• Proficiency in bookkeeping practices, accounting terminology, accounting standards and legislation.
• Proficiency in Microsoft Office and accounting software.
• Self-starter with excellent administrative and organizational skills.