Personal Assistant

PURPOSE OF THE ROLE

We are looking for a dedicated Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will be working with managers and heads of business units on a variety of tasks, from general communications to overseeing special projects. If you are someone who is meticulous, reliable, and relish the opportunity to learn one-on-one from corporate leaders, this role is for you!

KEY RESPONSIBILITIES

• Act as the point of contact between manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Coordinate meetings and discussions
• Take dictation and minutes
• Plan and execute key projects
• Assess and monitor project performance and effectiveness
• Produce reports, presentations and briefs
• Devise and maintain office filing systems
• Assist in ad hoc tasks as required by manager

• English and Mandarin language required
• Outstanding organisational and time management skills
• Knowledge of office management systems and procedures
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Meticulous with strong attention to detail
• Discreet and confidential