Personal Assistant to the Principal

1. Work effectively in a school office setting characterized by frequent direct and indirect interruptions caused by unstructured interaction with students/staff/ parent population 2. Maintain the Principal’s professional calendar 3. Assist in the management of school office functions such as maintaining records, report preparation, maintaining the online calendar, and website updates 4. Experience using databases, preferably the school’s database, Power School 5. Work in collaboration with the Admissions Office, arranging and facilitating tours for families interested in joining the campus 6. Demonstrate excellent command of the English language, both written and spoken 7. Possess strong interpersonal and communication skills, including a pleasant and courteous telephone manner 8. Understand the significance of paying attention to detail 9. Mature, empathetic and professional in dealing with students and parents 10. Independent self-starter who can make good use of their initiative 11. Possess integrity and the ability to recognize the need for confidentiality and can maintain confidentiality 12. Able to collaborate with and motivate others 13. Flexible and accepts and implements change initiatives 14. Ability to multi-task 15. Punctual, dependable, and trustworthy 16. Display a cheerful, relaxed, respectful, and pleasing personality when working General Responsibilities: 1. Research, compile and prepare routine administrative and clerical reports and documents 2. Record and maintain confidential records and student files 3. Demonstrate a work ethic that reflects the mission and vision statement of the school 4. Act as the school receptionist by greeting visitors coming to the school and answering and forwarding telephone calls. 5. Answer questions from and act as liaison between the principal and other employees, students and parents. 6. Compose routine correspondence. 7. Handle general office typing. 8. Identify and prioritize critical activities and manage work schedule to accomplish tasks. 9. Proof read written correspondence for errors or omissions to ensure accuracy, completeness, neatness and professionalism. 10. Ensure all details of a task are completed. 11. Communicate and relay information clearly and concisely, both orally and in writing, to the Principal and other staff members. 12. Manage Principal’s calendar by making appointments and organizing various meetings as requested. 13. Establish and maintain effective working relationships with other school staff members, and contribute to a general Team well-being. 14. Research, compile and prepare administrative and clerical reports, presentations and documents using MS Word, Powerpoint or Excel. 15. Establish new routines and procedures within prescribed limits, and develop recommendations regarding other changes as necessary. 16. Assist with organizing various school functions and events. 17. Assist with preparing, correlating and monitoring requisitions and signatures for procurement and ISS purchases. 18. Assist teachers and coordinate maintenance requests with the Principal and the Operations Manager. 19. Assist with admissions related questions and procedures from prospective new parents. 20. Conduct tours of the campus to visiting new families. 21. Adjust work schedule assignments to meet changing work priorities. 22. Assist in all emergency drills or actual events. 23. Complete other duties as assigned by the Principal.