HR EXECUTIVE, PAYROLL

Essential Duties and Responsibilities

• Process payroll on monthly basis into the system according to the payroll processing cut-off dates
• Ensure new hire & withdrawing/terminated employee records are updated/captured accurately
• Ensure accuracy of payroll records of existing employees including changes in base salary, overtime, allowances, withholding tax, deductions and other variable wage types
• Process 3rd party payments including tax clearance & statutory payments
• Ensure payroll processing is in accordance to policies, statutory & regulatory requirements

2. Payroll Administration

• Ensure statutory compliance as per statutory schedules stipulated by the Government
• Monitor overtime hours & wages captured according to the regulatory OT rates
• Assist in maintaining monthly & annual payroll related reports
• Perform wage, compensation, benefits data analytics
• Liaise with department personnel to ensure timely & accurate updates to payroll
• Assist in data compilation for statutory submission

3. Payroll Records Management

• Ensure all payroll related documents are executed, recorded & filed in accordance to Company policies, regulatory bodies & legal compliance
• Ensure all payroll & employee information are managed with high confidentiality & integrity

4. Others

• Assist in loan / festival advance processing
• Provide day-to-day troubleshooting support to end-users on payroll system (employees & administrators)
• Perform checks on any outstanding payments for withdrawing / terminated employees & advise internal stakeholders accordingly
• Identify process improvements towards operational efficiency
• Ensure data compliance against regulatory bodies and maintain high integrity with data sensitivity & confidentiality
• Assist in communication / engagement initiatives including attending to staff enquiries
• Assist in budget planning exercise
• Provide support during audits

Requirements

• Bachelor’s degree in HRM
• Sound understanding of Financial Reporting an added advantage.
• Sound knowledge in Employment Act & Statutory regulatory requirements.
• Sound understanding of payroll & compensation process
• Preferably with 2 years experience of end-to-end payroll processing & administration.
• Attentive to details and process oriented with intermediate knowledge in working with spreadsheets
• Ability to multitask and work under tight timelines.
• Good communication & interpersonal skills