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Sales Admin Assistant

Salary undisclosed

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JOB DUTIES:

  • To handle administrative task for admin and operation, prepare sales quotation, proforma invoice, follow up letter of undertaking from bank and follow-up customer loan status.
  • To prepare and ensure all the documentation for Puspakom inspection are completed before submitting to Head of Department for inspection booking.
  • To prepare and ensure all Puspakom, LPKP & JPJ documentation are completed before giving to clients.
  • To prepare unit equipment inter-branch transfer documentation such as issue delivery order, despatch note, take photo before delivery, to request HQ to purchase inland insurance (if required).
  • To monitor and to do daily checking on staff attendance, lateness and absenteeism. To update and remarks on staff leave in attendance system log, email attendance report every payroll cut-off day and early of the new month to HQ Human Resources Department without any delay.
  • Weekly check security report and report any habitual lateness or missed patrol occurred and monthly prepare security overtime claim and email to HR department before payroll cut-off day.
  • To prepare the claim for Senior Branch Manager claim like petty cash, travelling claim, general claim and guest entertainment expenses claim and ensure receipt and supporting document are provided.
  • Any other works and duties as required and assigned by the company from time to time.
  • REQUIREMENTS:
    - Diploma in Business Management Studies or equivalent
    - At least 2 years of working experience in related field
    - Computer literate; MS Office and Writing Skills
    - Good communication, Interpersonal Skill and Time management