Admin Assistant

We are looking for a proactive and organized Administrative Assistant to support our office operations. If you thrive in a fast-paced environment and have a passion for ensuring smooth day-to-day activities, this role is for you.

Key Responsibilities:

• Answer and field phone calls in a professional and courteous manner.
• Assist with general office administration tasks, including workspace setup, office security, equipment maintenance, and mailing duties.
• Manage office supplies and prepare purchase orders for head office expenses.
• Handle staff benefits administration, such as parking arrangements, etc.
• Track and manage incoming/outgoing documents and parcels.
• Submit invoices daily to relevant departments and ensure timely payments.
• Maintain office facilities, including stationery, equipment, and cleanliness.
• Oversee staff travel arrangements and prepare necessary authorization letters.
• Support booking accommodation and air travel for staff.
• Ensure common areas are sanitized and well-maintained.
• Provide backup support in meeting refreshments and CEO assistance when necessary.
• Welcome visitors and deliver exceptional customer service at reception.
• Maintain an accurate log of administrative expenses and activities.

Requirements:

• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Attention to detail and a commitment to maintaining a professional environment.