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Events Operations Assistant/Executive (Based in Singapore)

  • Full Time, onsite
  • INVADE CAPITAL SDN. BHD.
  • Kuala Lumpur Management (Hospitality & Tourism) Full time $2, Malaysia
Salary undisclosed

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Responsibilities:

Event Coordination: Oversee and manage various aspects of event and project operations.

On-Site Supervision: Ensure smooth execution and problem-solving during the event, including organising the pre-event site setup and leading the process as per the floor plan.

Post-Event Management: Supervise the site teardown post-event to ensure proper venue handover.

Vendor Management: Contact vendors, request quotes for goods and services, and manage overall production timelines and quality.

Logistics: Develop initial logistics and transportation plans for event support.

Licensing and Compliance: Handle applications and follow up on relevant licenses (e.g., SFA, SPF, COMPASS), ensuring compliance with local regulations.

Safety & Technical Requirements: Oversee compliance with security, workplace safety, and health regulations. Ensure that technical requirements, such as audio, video, lighting, and electrical needs, are addressed.

Requirements:

Experience: At least 1 year of experience in event management at an event agency, exhibition company, creative/marketing agency, or real estate management company.

Able to converse in mandarin as nature of job is to liaise with Chinese-speaking client

Skills: Proactive attitude, initiative, and familiarity with 3D drawing/layout planning (a plus).

Licensing Knowledge: Experience with licensing submissions and permit applications.

Tech Savvy: Knowledge of Microsoft Office and general internet skills.

Flexibility: Availability to work on weekends and handle overtime when needed.