HR Executive at Shah Alam (1 Year Contract) - Immediate Hiring (Up to RM 4000)

Job Responsibilities:

Payroll & Compliance

• Coordinating with runners in preparing all the necessary documents for visa/employment pass application for existing employees and new hiring.
• Submitting the MyFutureJobs Portal hiring report to PERKESO to retrieve the exemption letter for the expatriate hirings for the company.

Office Administration & Management

• Managing the stationeries and paper, pantry goods business card, Shell fleet card, sim card, company stamp, signatory stamp, service report based on the requisition and process for the payment. Corporate T-shirt ordering based on the requisition.
• Monitoring services such as security, cleaner, hygiene vendor (Rentokil Initial), water filters, printers including the payment processing in Ariba system in a timely manner.
• Consulting with local maintenance/technician for any faulty issues and disruptions such as water supply issue, blockage, short circuit, lighting issues etc. and rectify the issue in a timely manner.
• Validating the courier service consignment note (City-Link & GD Express Sdn Bhd) against invoice and process for the payment.
• Extract invoice from respective portals for gas consumption (Shell Fleet Hub), mobile and sim card service billing (MAXIS), Unifi/WIFI (Telekom Malaysia), electricity (Tenaga Nasional Berhad), water bills (Air Selangor).
• Managing and processing the office rental and Indah Water billing sent by the landlord monthly and ensuring the payment is made by the seventh of every month.
• Supplier/vendor registration in Ariba system for payment processing.
• Checking mailbox in the office
• Movement to new office

Prepare and issue letters

• Pre-employment medical check-up
• Invitation letters for business travel and visa application
• Employee verification letter for bank submission

Employee Engagement & Culture

• Organizing engagement for the country, which includes Town halls, Annual kick off meets, and regional engagement interventions based on SEA calendar for the fiscal year.
• Actively organizing Corporate Shared Value (CSV) programs for employee engagement activities such as SOAP for Hope and plastic shredder activities.
• Seasons wishes and greetings for all the celebrations and festivals, office décor and office celebration arrangements contributing to inclusive and collaborative culture.

Employee Onboarding and connect

• Validating the agency/partners’ invoice on recruitment fee of successful hirings with Talent Acquisition Lead before payment processing.
• Distributing the joining kit to all the new hires on date joining.
• Coordinating with the reporting manager and agency for contract staff hiring based on business needs and approvals.
• Managing the new hires and existing employees who are under contractual/third party vendors.
• Coordinating with IT support for laptop configuration for new hires.

Job Requirement:

• SPM and above with minimal 1 - 2 years of experience in relevant field
• Good command of English
• Proficient in Microsoft Excel
• Familiarity with administrative duties
• Attention to detail & Confidentiality
• Organization skills, with an ability to stay focused on assigned tasks

Job Details:

• Working Days : Monday - Friday
• Working Hours : 8.30am - 5.30pm
• Working Location : Seksyen U5, Mutiara Subang, 40150 Shah Alam, Selangor
• Contract : 12 months (view to extension subject to performance and approval)
• Salary: up to RM 4000 (based on last drawn salary & years of experience)
• Allowance : RM 100 mobile allowance