Sales & Admin Assistant

Promotion and Exhibition Preparation 1. Provide administrative services including acquisition or preparation of catalogues, brochures, samples, banners, invitation cards, gifts, souvenirs etc. 2. Make arrangement for suppliers logistics, invitation to customers, and other logistics arrangement for promotion forums, exhibitions, seminars, training, talks etc. No of successful on time performance of tasks on promotion and exhibition checklist No of successful on time performance of tasks on seminar, training, presentation checklist Product Inquiries for RFQ 1. Source for product as inquired by customer or by tender 2. Send enquiries and communicate through e-mail, fax, letters etc. 3. Compile list of quotation received from principles. No of outgoing enquiries / No of inquiries on product (%) Tendering and Quotation Preparation 1. Download tender or quotation advertisement in newspaper, websites, bulletin boards etc. upon information received from executive or from higher position. 2. Issue MSR and purchase or collect tender/quotation document 3. Send enquiry to potential suppliers 4. Assist in preparation, compile documents and submit approved completed tender document or quotation 5. Retain evidence of tender submission, i.e. receipt, courier service slip etc 6. Request sample from supplier and send sample to customer if required 7. Post quotation and tender prices into SAGE UBS System No of tender submitted on time / No of tender identified (%) No of tender disqualified due to incomplete or mistakes No of quotation raised / No of incoming enquiries (%) Internet Sales Administration 1. Monitor tenders and inquiries through e-procurement 2. Update tender or RFQ database in e-procurement Value of e-procurement sales acquired / Target Internet Sales (%) No of e-procurement updates Database Maintenance 1. Maintain customer, supplier, competitor database comprising product, specification, price, costs, address, contact no, contact person, e-mail, websites, marketing events etc. 2. Manage information resource centre, compile brochures, product catalogues etc. 3. File all correspondence and related documents such as copies of tender package, quotation in and out, etc. to enable cost trend analysis, reasons for tender failures etc. No of new complete Customer Database No of new complete Supplier Database No of new complete Product Database Other Sales and Business Development Support Services 1. Arrange for customer or supplier logistics and specific sales event and entertainment 2. Prepare & distribute gifts etc. during festive season, yearend etc. 3. Manage contribution and donation to suitable and potential organisation No of unsuccessful events organised ISO and TQM Participate and implement appropriate systems, procedures and control No of DCF 5S and Autonomous Maintenance Effective maintenance of 5S and AM in own area and group area No of OPL IQA NCR Other Quality continuous improvement effort Cost saving from ICC or QCC