Events Coordinator

Event Coordinator is responsible in organizing, mobilizing and/or coordinating the staff, event participants, officials, and administrators for the successful execution of an event.

Duties and Responsibilities

Events Planning

• Ensuring that all staff members are trained on their responsibilities and are familiar with the venue where the event will be held.
• Maintaining communication with all team members throughout the planning process to ensure the best possible outcome of the event.
• Ensuring that vendors, caterers, musicians, and other service providers are hired and scheduled appropriately.
• Managing the flow of operations during an event to ensure that everything runs smoothly, including setup, breakdown, activities, and tear down.
• Overseeing the marketing and promotion of an event to ensure that it is well attended by the target audience.
• Overseeing all aspects of event planning, including finances, contracts, timelines, staffing, and vendors.
• Scheduling and managing staff hours, including setting up work schedules, ensuring that employees have appropriate breaks, and checking in with staff on the status of an event’s progress.
• Coordinating with outside vendors, such as security companies or catering services, to ensure they arrive on time and have what they need to perform their jobs effectively.
• Making sure that all events run smoothly by keeping an eye on attendees to make sure they are having a good time without causing problems.
• Tries as much as possible to have a clear understanding of what the event is all about from the host i.e. how exactly he/she wants the event to be organized.
• Provides training/coaching for the organizing committee for the purpose of an event.
• Supervision of the production process of an event.
• Make sure that staff and work personnel at the event adhere to the management policies that were put in place to minimize hiccups during the course of the event.
• Be accountable to the responsibilities of the role and hold the team accountable for theirs.
• Be responsible for planning and coordinating multiple aspects of an event, including the venue, entertainment, catering, transportation and more. Being able to manage all of these details is crucial to ensuring the success of an event.
• Communication skills to convey ideas to the team, answer questions from any party and explain the purpose of the event. Effective communication can help to build stronger relationships with others and improve the ability to lead.
• Create budgets for the events. This involves estimating the costs of the event’s production, including the venue, food, decorations, entertainment and any other expenses.
• Creating budget will determine how to spend the company’s resources and ensure not creating an event that’s within your company’s means.

Requirements and Skills

• 2 or more years of experience in the events or related field
• Bachelor’s degree
• Proficiency of using software like Canva, Microsoft Word, Excel, and PowerPoint
• Excellent interpersonal and communication skills
• Problem-solving and conflict resolution skills
• Proactive and a strong work ethic
• Ability to lead and influence people
• Good judgement and decision-making aptitude that represents the organisation
• The ability to pay attention to detail while keeping the big picture of the organisation in mind
• Accuracy of information
• Outstanding organisational skills
• Emotional intelligence and management
• Ability to collaborate with all levels of people in the organisation
• Upholding a customer-focused approach

Types of Events

• Students Orientation (Games)
• Children’s day
• Appreciation Day
• School event (family day, events day, theme day & etc)
• International Students event
• Staff events
• Leadership camp

Job Type: Part-time

Pay: RM80.00 - RM100.00 per day

Benefits:

• Free parking
• Meal provided

Schedule:

• Monday to Friday

Application Question(s):

• When is your availability?