Finance Executive (Paymaster)

1.0 Job Summary

General Cashier acts as the Treasury whereby he/she is entrusted with the change for all cashiers, prepare Daily General Cashier Report and makes bank-in daily deposit. The General Cashier also acts as petty cash disbursement centre and accounts for foreign currencies.

2.0 Duties And Responsibilities

2.1 Collect all money deposited daily in the remittance envelops from drop safe in the presence of a witness every morning

2.2 Verify the remittance envelopes collected from the drop safe against the cashiers drop sheet.

2.3 The General Cashier has to ensure that the witness and him have signed acknowledgement on the cashier drop sheet for the number of envelopes and the amount they witness.

2.4 To open up the remittance envelopes and count the cash collection (with a witness) and to prepare bank-in slip for daily cash deposit. Per bank-in slip amount is to be for a day total cash transaction. Two days accumulated cash collections are not allowed to be under one bank-in slip.

2.1 Verified cheques against cheques received by mails listing and prepared bank-in slip for the deposit of cheques.

2.2 Ensures that due backs have proper attached documents such as a pay back voucher or a forex slip to record those due back in a record book and pass to Income Auditor to verify before reimburse back the amount to them.

2.3 To issue Official Receipts for all the cheques received. In the event that an advanced deposits are received with payment modes of either cash, credit cards or cheques , an official receipts are to be issued as well.

2.4 Prepares Daily General Cashier Report . The GCR Report is a summary of GC daily job such as , daily cashier’s cash collection, shortages or overage of cashiers drop in, daily cash / cheques deposits , commission from credit card company , forex gain or losses , segregation of payment moods such as Banquet Deposit , Amex, Visa, City Ledger and etc etc.

2.5 Daily forex rates are receive from authorized money changer every morning. To mark up 5% to 8 % before update it into the IFCA System.

2.10 To handle part-timers, float and to issue amount required by authorized pay personnel. Ensure that transactions of issuing out cash or received of balance payment are recorded in a part-timer’s record book.

2.11 To count the part-timers vouchers and the balance of part-times payment before acknowledgement of cash refunded from part-timer’s payment.

2.12 To plan and provide all cashiers with required change of denominations especially during long weekends or special holidays.

2.13 The General Cashier is responsible for the Hotel’s petty cash disbursement and ensure that the petty cash vouchers are approved by department head concerned, Senior Accounts Manager and Hotel Manager.

2.14 To enter journal entries for petty cash transaction into GL system with appropriate accounting codes and to pass to the Senior Accounts Manager to check before posting.

2.15 To ensure that Petty Cash Fund are reimbursed in order to have adequate fund of pay out.

2.16 To prepare a summary month-to-date GCR report.

2.17 The General Cashier is responsible to call the associates to collect their petty cash claim.

3.0 Area of Responsibilities

Responsible for the collection of all daily receipts, providing change for all cashiers, prepare Daily General Cashier Report and makes bank-in daily deposit. The General Cashier also acts as petty cash disbursement centre and accounts for foreign currencies.

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4.0 Preferred Knowledge/Qualification/ Experience

Minimum of a Diploma in Accounting or 5 years working experience in Hotel.

5.0 Financial Responsibility

To ensure all the collection bank in daily and all the transaction is capture in the General Cashier Report.

6.0 Training and Development

To attend all generic programme where applicable.

7.0 Other Assignments

To carry out any other duties assigned by the Management from time to time.

Job Type: Full-time

Pay: RM2,800.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Meal provided
• Opportunities for promotion

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Experience:

• General Cashier: 3 years (Preferred)
• Payroll: 3 years (Preferred)