Admin Executive

Job Summary:

The Admin Operations role is responsible for ensuring the smooth operation of office administrative tasks. This includes liaising with various departments, managing office supplies, coordinating with suppliers, handling various administrative duties, and ensuring compliance with company policies.

Key Responsibilities:

• Training Coordination: Liaise with respective departments to arrange training sessions and refreshments.
• Travel Arrangements: Be responsible for booking hotels and air tickets.
• Budget Monitoring: Monitor costs and expenses to assist in budget preparation.
• Supplier Management: Handle contacting suppliers for office equipment such as photocopiers, vending machines, etc.
• Office Supplies Management: Order stationery, toiletries, and arrange vehicle inspections/services; maintain a stationery stock list report.
• Document Management: Manage and file invoices, contracts, and other documents.
• Building Maintenance: Coordinate with other departments to monitor building cleanliness, including pantries, washrooms, and stairways.
• Supplier Sourcing: Source new suppliers as needed.
• Meeting Coordination: Organize meeting room bookings.
• Admin Tasks Management: Manage various administrative tasks as assigned.
• Reception Duties: Assist in reception duties to relieve the Receptionist for lunch breaks or during leave.
• Inventory Monitoring: Monitor inventory of office supplies.
• Expense Management: Manage expense claims.
• Employee Support: Order name cards for new employees.
• Vehicle Inspection: Liaise with PUSPAKOM for lorry inspections.
• Purchase Order Management: Control purchase order numbering and filing.
• Shell Card Management: Oversee and manage Shell card issuance and usage, ensuring proper documentation and compliance.
• License and Insurance Renewal: Manage the renewal of licenses and insurance for company transport vehicles.
• Additional Duties: Perform any other duties and responsibilities as assigned from time to time.

Requirements:

• Candidate must possess at least a Higher Secondary/STPM/"A" Level/Pre-U, Diploma, Advanced/Higher/Graduate Diploma, Post Graduate Diploma, or any field.
• At least 2 years of admin experience in the related field and basic knowledge of Human Resources is required.
• Experience in the retail industry is preferred.
• Must be able to multitask with good interpersonal and communication skills.
• Strong team player who enjoys working with people.
• Prompt administrative skills and detail-oriented.
• Computer literate, with proficiency in Microsoft Word and Excel.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Schedule:

• Monday to Friday