Invoicing Admin

Working Days : Sunday - Friday (Saturday Off)

Working Hours : 12pm-8pm (Subject to changes)

Work Location: Dato Onn area

Job description

1. Invoice Generation:

- Generate invoices promptly and accurately for customer orders, ensuring all relevant details such as product quantities, prices, and discounts are reflected correctly.

- Verify order information against purchase orders via e-mails, and delivery receipts to ensure accuracy and completeness of invoices.

- Customize invoices as needed to accommodate special billing arrangements or customer preferences.

2. Billing Discrepancy Resolution:

- Investigate and resolve billing discrepancies or disputes raised by customers, sales representatives, or internal stakeholders.

- Collaborate with the sales and customer service teams to address any issues related to pricing discrepancies, quantity discrepancies, or billing errors.

3. Record Keeping and Documentation:

- Maintain accurate records of all invoicing activities, including invoice numbers, dates, amounts.

- File and organize supporting documentation such as purchase orders, and delivery receipts for future reference and audit purposes.

- Prepare regular reports summarizing invoicing activities for management review.

4. Process Improvement:

- Identify opportunities to streamline and improve the invoicing process, including automation of repetitive tasks, standardization of procedures, and implementation of best practices.

- Work closely with the finance and IT teams to evaluate and implement software enhancements or upgrades that enhance invoicing efficiency and accuracy.

Qualifications:

- Previous experience in invoicing role, preferably in a wholesale or distribution environment.

- Proficiency in accounting software such as QuickBooks, SAP, or Oracle, with the ability to generate invoices.

- Strong attention to detail and accuracy in data entry and financial calculations.

- Excellent organizational and time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

- Effective communication skills to interact professionally with customers, colleagues, and external stakeholders.

- Knowledge of accounting principles, billing processes, and accounts receivable management.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Free parking
• Professional development

Schedule:

• Afternoon shift
• Day shift
• Fixed shift

Supplemental Pay:

• Overtime pay

Education:

• STM/STPM (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Language:

• English (Required)
• Mandarin (Preferred)