Accounts Executive (Accounts Payable)

Job Responsibilities:

• Accounts Payable Management: Prepare and maintain the Accounts Payable (AP) aging list to ensure timely payments and smooth cash flow.
• Transaction Processing: Accurately key in new transactions and update records in a timely manner.
• Weekly Reporting: Generate and print the aging list on a weekly basis to support financial tracking and decision-making.
• Invoice Management: Process all trade creditor invoices and ensure that documentation is accurate and complete.
• Document Coordination: Work closely with the Purchasing Department to track Purchase Orders (POs), Delivery Orders (DOs), Invoices, and Statements of Account (SOA).
• Non-Trade Invoices: Record non-trade invoices in the SQL system upon receipt of approved originals, ensuring compliance and accuracy.
• Outstanding Balance Monitoring: Prepare an Excel file to monitor outstanding balances in the SOA on a monthly basis, helping to manage the company’s credit exposure.
• Payment List Preparation: Collaborate with the payment team by preparing a list of invoices ready for payment, ensuring that all supporting documents are provided.
• Payment Confirmation & Communication: Deposit cheques when needed and promptly inform suppliers with bank-in slips to confirm payment.
• Follow-Up & Communication: Liaise with the purchasing department to resolve pending cases and ensure smooth processing of payments.
• Ad-Hoc Projects: Take on additional assignments as assigned, offering an opportunity to contribute to various finance and operational functions.

Minimum Qualifications:

• Bachelor of Accounting/Finance/Banking/Commerce
• Must have strong work ethics
• Must be well organized and a self-starter
• Detail oriented, professional attitude, reliable
• Proficient in Excel
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable and procedures
• Ability to communicate effectively verbally and in writing in Mandarin is an added advantage

Job Types: Full-time, Permanent

Pay: RM2,300.00 - RM4,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Parental leave
• Professional development

Schedule:

• Day shift
• Fixed shift

Education:

• Bachelor's (Preferred)

Experience:

• Accounts Payable: 3 years (Preferred)

Language:

• Mandarin (Preferred)
• English (Preferred)

Location:

• Ipoh (Required)