Specialist, Procurement Infrastructure

Life at U Mobile

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At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.

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Top Reasons To Join Us

• Awarded as the Most Preferred Graduate Employers (2022& 2023) & Gold Winner for Excellence in Workplace Culture (2021)

• Comprehensive medical, dental, optical and insurance benefits

• Flexi working hours arrangements

• Staff Line & Device Subsidy

• Smart Casual Attire

• Child Parental Care Leave

• Convenient location with access to public transport (Imbi Monorail/Bukit Bintang MRT)

• Special employee discounts for selected F&B Brands

Role

The Day-To-Day Activities

Job Responsibilities

• Responsible for providing support for various aspects of Procurement functions including day-to-day operations and system support

• Support process improvement and automation initiatives

• Prepare and deliver periodical and ad-hoc reports

Key Experiences and Qualifications

1. Procurement System & Process

Ariba System

• Custodian and administrator of Ariba Sourcing, Supplier Information Performance Management and Contract Management Module

• Provide day-to-day operation support including internal and external user IDs and password maintenance, delegation

• Coordinate with relevant stakeholders to provide system support for issues highlighted by buyers, internal users and vendors

• Monitor, support and update auction events including direct line request and internal auction tracker

• Maintain and update information of vendor database in Ariba

• Support end-to-end vendor on-boarding process

• Monitor and ensure all vendor profiles are up-to-date as per requirement

• Assist in communicating and working together with Ariba Support to resolve system issues

• Provide support in preparation and updates of system user guide

• Identify ways for system improvement and provide support in managing implementation of new enhancements including requirement gathering, perform user acceptance test (UAT), training

and documentation

• Stay aware of new technology relating to Ariba’s new feature deployment to ensure that we leverage these new functions for improvements

SAP System

• Coordinate the assignment of incoming Purchase Requisition (PR) to respective buyers in SAP

• Identify ways for system improvements and provide support in managing implementation of new enhancement including user requirement, UAT and documentation

• Assist in communicating and working together with IT SAP team to resolve system issues

Process

• Provide support to ensure effective and efficient process, governance and compliance to support departmental objectives and goals

• Contribute ideas to improve processes and provide support in managing implementation of new processes

• Support forums and mechanism set up for continuous improvement

• Assist in training and ensure documentation of changes to process and procedures are updated timely

2. Reporting

• Compile weekly report to Head of Department

• Prepare and deliver monthly report to Head of Division

• Prepare and deliver monthly and quarterly open PO report to Finance team and management

• Prepare departmental KPI report

• Prepare and deliver relevant, effective and insightful reports and coordinate with other teams in the department to provide information or report as-and-when required

3. Others

• Assist with data/information request from other departments/divisions

• Assist with organizing and coordinating departmental meetings including venue arrangement, refreshment etc

• Assist with audits and provide necessary information and documentation

• Assist in overall departmental administration; office supplies, repair & maintenance of office equipment etc

• Tasks as-and-when assigned

About You

• Bachelor’s degree in Business Administration, e-Business Technology & Management or related field

• Proficient in Microsoft Office, especially Excel

• Good understanding of Procurement process

• Experience in implementing process improvement(s) will be an added advantage

• Minimum 2 years experience of using SAP and Ariba system is preferred

• Excellent organizational and time management skills

• Strong attention to detail and accuracy

• Ability to work independently and prioritize tasks to meet deadlines

• Effective communication skills, both verbal and written

• Problem-solving and analytical abilities

• Pleasant personality, organized, proactive and result oriented with “can do” attitude

What’s Next ?

Once you have applied online, our team will review your application and due to a high volume of applications, only shortlisted candidates will be notified.