Administrative Executive

Job Description 1. Collect and manage all required documentation and government-related paperwork, ensuring timely submission of applications for licenses and certifications necessary for office operations. 2. Act as the main point of contact for clients, providing updates, addressing inquiries, and ensuring satisfaction with the services provided. 3. Facilitate communication between HQ and office staff, ensuring all requests, updates, and issues are promptly addressed and relayed between teams. 4. Handle incoming calls and emails from clients, vendors, and other stakeholders, ensuring timely and professional responses. 5. Identify opportunities for business growth, such as new client acquisition or potential partnerships, and assist in coordinating meetings and supporting outreach efforts. 6. Oversee and manage daily administrative tasks within the office, such as scheduling meetings, coordinating services, and ensuring the smooth operation of office activities. 7. Maintain accurate records of office activities, client interactions, licensing statuses, and other important documentation, providing regular updates to HQ on office operations and any issues that arise. 8. Address and resolve any operational or client-related challenges, ensuring minimal disruption to office activities and maintaining high-quality service standards. 9. Serve as the primary point of contact for management during their visits to the office, ensuring they are briefed on key activities, facilitating introductions with staff and clients, and managing the communication flow with all parties involved. 10. Carry out all the duties with complete discretion and a high regard for confidentiality. 11. Act as the liaison with government agencies to resolve document-related issues, submit necessary paperwork, and ensure that all required licenses, permits, or certifications are obtained and in compliance with local regulations. Any other additional duties, responsibilities written and authority may be assigned by the management from time to time, either verbally or in instruction. Requirements * Academic - Possess Diploma/Degree in Office Management / Business Administrative / Human Resources or equivalent profession certificate Experience * At least 3 years working experiences